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The Project Coordinator is responsible for providing administrative support and coordination for ongoing projects. This involves monitoring project progress, following up with subcontractors, collecting completed paperwork, and updating spreadsheets to ensure projects are completed on time.
Key Responsibilities
- Setup and maintain electronic files
- Review contracts for compliance, including pay requests and closeout documents and follow-up with vendors to obtain necessary documents.
- Prepare documents for execution and distribution after execution.
- Track and monitor project costs vs budgets
- Process monthly Pay Applications
- Assembling information for vendor bid and purchase packages
- Track change orders, RFI’s and submittal packages
- Assist with creation of change orders, etc.
- Completion of project related forms
- Ensure that all Pay Applications (Invoices) have been processed by the End of the Month
- Assist Customers with questions or discrepancies on invoices
- Issue Purchase Orders as needed
- Answer Phones as needed
- Additional duties as needed
Desired Skills and Qualifications
- Strong administrative skills with a high attention to detail and accuracy
- Proficient in spelling, punctuation, and grammar
- Computer Skills – must be proficient in Word, Excel, Outlook
- Ability to Multi-Task
- Organizational Skills in managing workload and follow up.
- Strong communication skills (verbal and written)
- Effective analytical and problem-solving skills
- Ability to work semi-independently.
- Minimum of 2 years related experience preferred but will consider a motivated beginner
Minimum Experience: 2+ years Minimum Education: High School Diploma/GED
Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.
Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email talentacquisition@serviceexperts.com
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