Project Coordinator

This is a remote position.

Your Duties

• Support delivery teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists.
  

• Receive, review, and update project activity information to ensure data accuracy in internal tools.
  

• Create, maintain, and distribute project documentation in line with project, stakeholder, and client requirements.
  

• Maintain accurate records of risks, issues, actions, and changes, escalating concerns or deviations to the Project Manager.
  

• Support the coordination and administration of statutory, permit, and notice activities for delivery-focused projects.
  

• Ensure project records and documentation are accurate, timely, and compliant with governance frameworks, contractual obligations, and internal standards.
  

• Update and maintain project information across internal and external systems, including client and partner platforms.
  

• Support the preparation of daily, weekly, and monthly project reports by collecting data, validating inputs, and updating trackers.
  

• Monitor data consistency across systems, highlight discrepancies and emerging issues, and ensure Fluid/Non-fluid workstacks are managed.
  

• Coordinate information, updates, and documentation between delivery teams, internal departments, external suppliers, and clients.
  

• Respond to routine queries, distribute updates and reports, and escalate issues when necessary.
  

• Support stakeholder and customer engagement through correspondence, meeting coordination, and follow-up actions.
  

• Build and maintain long-term relationships with designated internal and external stakeholders.
  

• Ensure relevant stakeholder information is accurately captured and maintained in the appropriate systems and tools.
  

• Carry out other reasonable duties as requested.
  

Requirements

• 2+ years of experience in project coordination, project administration, or operational support.
  
• Understanding of the project lifecycle and core project management controls.
  
• Experience maintaining project trackers, schedules, action logs, documentation, and reports.
  
• Strong organizational skills and ability to manage multiple tasks and deadlines.
  
• High attention to detail and accuracy when handling project information and records.
  
• Experience coordinating communication between internal teams, clients, and external suppliers.
  
• Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint.
  
• Fluent English.
  
• Flexible, proactive, solutions-focused, and willing to learn new systems and processes.
  

• APM Project Fundamentals Qualification (PFQ) or equivalent.
  

• PRINCE2 Foundation certification or currently working towards it