Project Coordinator

Our Core Values 

Our core values define who we are as an organization and serve as the foundation of our code of ethics. Arbor Research expects all employees to embody and demonstrate in our day-to-day work. 

• Collaborative Spirit: We expect each staff member to learn from and teach one another and ask each to exhibit curiosity and respect for the contributions of others. 
• Creativity: We strive to cultivate a challenging, stimulating, and supportive environment where our employees are expected to be inquisitive, take the initiative, and demonstrate ingenuity. 
• Credibility: Our employees are smart, thoughtful, and objective in their work. We expect them to be technically solid in their area of expertise and for those researching to demonstrate scientific rigor. 
•  Dedication: Our team achieves success because of our dedication to carrying out high-quality work and delivering trusted results. 

Essential Duties and Responsibilities 

• Manage project support team assignments, including set deadlines, assign responsibilities, and monitor progress of project support team, and coordinate project team tasks and interdependencies with other project groups.
• Provide direct supervision to members of the project support team, including providing support/assistance to ensure the successful completion of work assignments; ongoing performance feedback and performance evaluations; and work with employees to identify desired and necessary training and/or professional development activities.
• Assist with the development, monitoring, and tracking of project timelines, proactively identifying when a task may be off track and alerting the project Ensure completion of project support team deliverables and milestones.
• Execute and oversee the coordination of internal and external meetings logistics, including meeting materials and management of contract negotiations with third party vendors for external Participate in the meetings (some overnight travel may be required) and contribute to the meeting materials as requested.
• Assist the Project Manager with overall management/support of comprehensive project staff, both internally and externally, including assisting planning and delegation of tasks across functional teams.
• Identify and act upon opportunities for project efficiencies and/or opportunities to support project support and project management team members.
• Provide support for contract development with funder and facilitate vendor or subcontractor contracts through to Work with the Project Manager to understand contract and/or grant specifications in order to ensure compliance in project support work assignments and related processes.
• Verify, approve, and track non-personnel, non-subcontract other direct project expenditures on a monthly basis in financial system and against budget.
• Oversee the development and documentation of project procedures and/or work instructions, including implementation of such within the project support team.
• Serve as day-to-day liaison between external collaborators (including funder and external investigators) and internal teams for project timelines and achievement of tasks.
• Contribute to proposal development and/or grant writing efforts, as Including but not limited to drafting content for selected sections with minimal guidance and assisting proposal team with editing, collating, reviewing and/or tracking collaborator input.
• Assume responsibility for activities that will contribute to own professional development, including development of action plan for professional development activities and/or assisting with tasks assigned by the Project Manager.

Qualifications 

Required

• Bachelor’s degree with five (5) years progressively more responsible related work experience, or an equivalent combination of work experience and education
• Demonstrated thorough understanding of a research study and its conduct, including technical requirements, along with an understanding of how individual project objectives may contribute to the overall program area and organizational objectives
• Demonstrated performance with a very high degree of accuracy, attention to detail, discretion, and confidentiality
• Excellent verbal and written communication skills, both formal and informal
• Demonstrated awareness of audience and ability to adapt communication and/or presentation skills accordingly
• Demonstrated ability to prioritize tasks and workload in a high volume, deadline-driven environment with changing priorities
• Demonstrated supervisory ability
• Proficiency with all Microsoft Office applications
• Insert any technical skills requirements
• Insert any industry or specialized experience, etc.

Preferred Qualifications:

• Non-profit experience
• Health research background
• Experience managing a team working toward complex goals
• Proficiency with project management software
• Completed project management training
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint