Project Coordinator

Join the Monument Team!

Monument is a full-service real estate and right-of-way consulting firm based in California. Our clients include Federal, State, and Local agencies and engineering consulting firms. Monument’s remote workplace model has been a cornerstone of our success for years, allowing us to deliver exceptional results while maintaining a highly engaged and connected workforce.

We are seeking a detailed oriented Project Coordinator to manage, track, and support the life-cycle of real estate and right-of-way infrastructure projects. The ideal candidate will coordinate cross-departmental tasks, ensure quality control of project documents, and maintain accurate tracking systems to ensure seamless project delivery. This role requires a balance of behind-the-scenes organization, proactive tracking, and excellent communication skills when working with managers, clients and engineers.

Location: Remote (Required to be located in one of the following areas: Sacramento, Fresno or Bay Area)

Primary Responsibilities

• Project Status Reporting & Tracking: Prepare, update, and maintain project status reports. Partner with the Project Accountant to build custom client reports, monitor schedules, milestones, scope, and budgets, and flag risks directly to the Project Manager.
• Database & File Infrastructure Management: Handle project data entries, monitor agent updates (milestones, documents), and establish standard Google Drive project folders using Master Templates.
• Project Setup & Close-out: Audit client document templates, map out unassigned acquisition or relocation cases in tracking tools and collaborate with agents and PMs to successfully transfer final project files to the client.
• Execute strict quality control reviews on project documents built by internal support teams, and coordinate with PMs for final high-level sign-offs.
• Organize internal and external meetings, draft targeted agendas, distribute meeting minutes, and consistently follow up on open action items.
• Manage trackers, process Task Orders (TO), coordinate monthly invoice reviews with accounting, and cross-verify completed deliverables against team time tracking.

Qualifications

• Advanced excel skills are required.
• Experience managing centralized data workflows.
• Proficiency in Google Workspace (Google Drive file structuring) and Microsoft Office Suite.
• Background working directly with project accountants, engineering teams, or right-of-way field agents is highly preferred.
• Highly organized with close attention to detail and strong organizational skills.
• Direct, respectful, and responsive communication style with strong written skills.
• Kindly assertive approach to keeping team members accountable and driving task execution.
• Exceptional time management skills with a proven ability to independently manage deadlines across multiple projects.
  
  

Experience: 

• 3+ years of experience in project coordination or legal/engineering administrative support.

Why Monument?

At Monument, we believe happy employees make happy clients. Our unique workplace culture fosters innovation, learning, and growth in a supportive and inclusive environment.

Discover more about our company and explore how you can contribute to our shared vision at https://monumentrow.com 

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Monument is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Monument makes hiring decisions based solely on qualifications, merit, and business needs at the time.