Project Coordinator

This part-time Project Coordinator III (GTM Enablement Coordinator) role supports a fast-growing business enablement team by driving high-volume, repeatable execution work across product and partner enablement initiatives. You will coordinate training logistics, manage enablement content, and support project operations that span 17+ partner teams and multiple strategic priorities. This position focuses on operational excellence, content enablement, and cross-functional collaboration to help field teams adopt new capabilities efficiently and effectively.

Responsibilities

• Coordinate training sessions and microlearning logistics by scheduling AMP Tech Talks, managing invitations, configuring Zoom sessions, and ensuring all virtual events run smoothly.
• Pull attendance reports for training sessions and microlearning activities, track completion rates, and maintain accurate records for enablement reporting.
• Manage Highspot governance and content by uploading recordings, updating links, formatting documents, and ensuring all pages remain current and easy to navigate.
• Support product and feature hub launches by organizing and publishing enablement assets for new capability rollouts within Highspot or similar platforms.
• Produce and format enablement content by drafting email communications, creating tech flash entries, and writing launch announcements that clearly communicate key messages.
• Transform product management content into polished decks, one-pagers, and asynchronous learning materials that are easy for field teams to consume.
• Build asynchronous learning content, including guides, reference materials, and self-paced resources that support ongoing field enablement.
• Create, distribute, and administer knowledge checks and quizzes to assess understanding of training content and capture feedback from participants.
• Design and manage feedback surveys, compile results, and share insights with stakeholders to continuously improve enablement programs.
• Curate and maintain frequently asked questions by aggregating questions and answers from Slack channels, ProServe office hours, and other support forums.
• Support data and insights efforts by pulling adoption tracking data, synthesizing pilot feedback, and compiling voice-of-customer (VOC) information into clear summaries.
• Assist partner team initiatives by coordinating enablement deliverables with teams such as DEX, Payments, and Prime Business, ensuring timelines and expectations remain aligned.
• Support project management operations by maintaining Asana tracking and workflows, keeping tasks up to date, and ensuring stakeholders have visibility into progress.
• Assist in the transition from Jira to Blueprint by supporting the migration of workflows, tasks, and processes, and helping teams adopt the new tool.
• Provide operational organization by creating and coordinating team calendar invitations, office hours, and recurring sessions that keep stakeholders aligned.
• Collaborate with cross-functional stakeholders to ensure enablement deliverables meet requirements, are delivered on time, and support broader strategic priorities.
• Work independently on assigned tasks while proactively communicating status, risks, and dependencies to the broader enablement team.

Essential Skills

• Proven experience in content creation, management, and development within a business enablement, marketing, or similar environment.
• Strong project management capabilities with a focus on operational and organizational excellence, including experience managing workflows in tools such as Asana.
• Demonstrated ability to produce and format professional content, including presentations, one-pagers, email communications, and asynchronous learning materials.
• Hands-on experience with Highspot or similar enablement platforms such as Seismic for content management, governance, and publishing.
• Proficiency with AI-based tools and AI-powered workflows to support content creation, organization, and optimization.
• Experience working with learning management toolsets or platforms to support training delivery, tracking, and reporting.
• Strong attention to detail and quality in content formatting, documentation, and data tracking.
• Excellent written communication skills for drafting clear, concise, and engaging enablement communications.
• Comfort working with data to pull reports, track adoption metrics, and synthesize feedback into actionable insights.
• Ability to coordinate multiple stakeholders and manage competing priorities in a structured, organized manner.

Additional Skills & Qualifications

• Experience coordinating enablement or go-to-market (GTM) programs across multiple partner teams or business units.
• Familiarity with tools such as Zoom for virtual training setup and administration, including managing invitations and attendance.
• Exposure to Jira, Blueprint, or similar project management tools, particularly during tool transitions or workflow migrations.
• Experience supporting product or feature launches, including organizing and publishing related enablement content.
• Experience working in cross-functional environments with stakeholders in product, operations, and field-facing teams.
• Ability to design and administer knowledge checks, quizzes, and surveys to measure training effectiveness.
• Comfort working in a contractor or part-time capacity and adapting to evolving priorities in a dynamic environment.
• Interest in long-term engagement with potential for extension, subject to performance and business needs.

Work Environment

This is a part-time role of approximately 20 hours per week, offering flexibility for hybrid or remote work for candidates located in Eastern or Central time zones. The position involves regular collaboration with cross-functional stakeholders and partner teams, with a strong focus on virtual coordination using tools such as Zoom, Asana, Highspot (or similar platforms), and other learning or project management systems. The contractor will receive individual task assignments, contribute to shared workflows, and participate in recurring meetings and office hours to stay aligned with the broader enablement team. Candidates within commuting distance of the HQ2 area in Arlington, VA may have the option to work in a hybrid arrangement, combining remote and on-site collaboration as needed.

This is a Contract position based out of Arlington, VA.

The pay range for this position is $34.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.