Project Coordinator

About the Role

We are seeking a proactive and highly organised Project Coordinator to support the successful planning and delivery of renovation projects from initiation through to completion. In this role, you will work closely with project managers, trades, suppliers, and stakeholders to ensure projects are delivered efficiently, on budget, and aligned with client expectations. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating multiple moving parts while maintaining exceptional attention to detail.

About the Client

You will be working with a forward-thinking renovation specialist operating across multiple international markets. The organisation is recognised for its collaborative and customer-focused approach, delivering high-quality renovation solutions through a decentralised and agile business model. With a strong virtual team culture, they value proactive communication, accountability, critical thinking, and individuals who take ownership of their work.

Ideal Profile

Experience & Industry Knowledge

• Minimum 3 years’ experience in project coordination
• Certification in Project Coordination is preferred
• Experience within the construction and/or renovation industry is highly advantageous

Technical & Organisational Skills

• Strong organisational and time management abilities
• Experience using Buildxact or similar project management software
• Proficiency in Microsoft Excel
• Ability to manage multiple projects simultaneously in a fast-paced environment

Communication & Problem Solving

• Strong written and verbal communication skills with confidence in phone-based interactions
• Proactive problem-solver with a “get it done” attitude
• Ability to think critically and ask insightful questions
• Strong stakeholder coordination and relationship management skills

Responsibilities

Project Coordination

• Assist in planning, scheduling, and tracking renovation projects
• Coordinate trades, subcontractors, and suppliers
• Monitor project timelines and identify potential delays or risks early

Operations Support

• Liaise with site supervisors and trades to support day-to-day operations
• Coordinate materials, deliveries, and site access requirements
• Ensure works progress according to plans and specifications

Internal Communication

• Act as a key point of contact for internal stakeholders throughout projects
• Utilise communication platforms to support internal collaboration, calls, and messaging
• Provide updates on project progress, timelines, and changes
• Support issue resolution and stakeholder expectation management in a professional manner

Administration & Documentation

• Maintain project documentation, quotes, and contracts
• Track budgets, invoices, and project variations
• Ensure compliance with permits, approvals, and safety requirements

How we take care of our team
💰 Get paid in Australian Dollars
🏥 Medical insurance from day one for you + spouse (or parents if unmarried)
🩺 Generous OPD coverage from doctor visits to all your medical needs
🏡 Home office setup allowance to build your ideal workspace
🌐 Internet allowance to keep you connected
💪 Gym & wellness allowance to stay fit and balanced
🎉 Work hard, play hard – regular team events & engagement activities
🧠 Diji Assist – Mental health & counseling support when you need it
📚 We invest in you – reimbursement for industry certifications
🗣️ Open-door culture – your ideas and feedback always matter
🌍 Flexible work – home or office, wherever you do your best work
🏆 Rewards & recognition that actually recognize you
🥳 Great christmas & financial year-end parties to unwind with your loved ones