The Project Controls Specialist is responsible for managing project setups, invoicing, and monitoring project performance metrics. They will lead revenue recognition processes and provide analytical support to ensure projects remain on schedule and within budget.
Who is GrayMatter
We’re the Thinkers who make machines speak. We’re the Doers who make their stories matter. At GrayMatter, we uncover the industrial intelligence buried in clipboards, legacy systems, and human memory. We discover it, transform it, and turn it into insight. From the drill press to the boardroom, we help you think smarter and do better—by listening to the machines you already trust.
And that’s where you come in.
GrayMatter is dedicated to creating a team of unmatched talent in industrial technology. Our organizational culture encourages opportunities to learn and collaborate. Six core values make Team GrayMatter stand above the rest: Bias to Action, Batteries Included, Unbounded Curiosity, Everybody Wins, Built to Last, Actionable Insight.
We are seeking a Project Controls Specialist to join our GrayMatter team. The Project Controls Specialist position will focus on managing work efficiently, with confidence and competence. This position demands exceptional attention to detail, a focus on the accuracy of work, and a strong dedication to completing tasks on time. This position will generally be task oriented, requiring someone with a conservative, careful, and cautious approach to work. This position requires a collaborative, team-oriented attitude as you will be working closely with other Project Controls Specialists, as well as the assigned Project Managers and Operations leadership.
Location: This is a remote position.
General Job Duties:
Timely creation and setup of projects in company business system once a customer PO is received
Invoice both Time & Materials and Fixed Price projects to align with the proposal/contract
Lead month-end revenue recognition process on assigned projects
Monitor project performance and escalate concerns in a timely manner
Create and analyze reports related to project and department performance metrics
Monitor project execution and alert/recommend corrective actions based on observations and data (cost and schedule)
Oversee and report performance and progress through analytical techniques to validate cost and schedule performance
Support and coordinate project management activities
Participate and/or lead discussions and planning leading to resolution of project issues and recovery
Assist in generating content for customer facing reporting
Review or complete project setups based on proposals, deliverables, tasks, costs, and schedule
Review invoicing and payment status and resolve issues as needed
Complete necessary documentation in a timely manner (e.g. timecard, expenses, etc.)
Attend and participate in required meetings as assigned
Other duties as assigned
Travel - This position requires infrequent travel, typically less than 5%. When required, travel may be overnight.
Knowledge, Skills, and Experience Required:
3+ years of experience in project controls or business operations
Bachelor's degree in Business, Finance, or related field OR 8 years of relevant experience in project controls or business operations
Demonstrated experience with Lump Sum/Fixed Fee and Time and Material contracting strategies
Experience with Earned Value and similar Task Based project delivery methods/concepts required
Strong understanding and command of budget versus actuals
Preferred:
PMP, CMP, or CCP Professional Certification
Familiarity with professional services including but not limited to: MES, SCADA/PLCs, Cybersecurity, Data Analytics, IT/OT, automation projects, enterprise software implementation, or business intelligence
Experience with invoicing
Experience with Microsoft Dynamics 365 (D365)
Collaborative and outgoing communication style
Ability to push for results and deliver to/meet deadlines
Acute attention to detail, grammar, presentation, and process
Experience with cash flow and revenue forecasting
Ability to create project schedules in Microsoft Project or Primavera
The target annual base compensation range for this position is $85,000 - $120,000 based upon relevant qualifications.
Featured Benefits:
Medical, dental, and vision insurance beginning day one of employment
Employer paid short term disability and life insurance
401(k) with up to 4% company match
Paid holidays, paid time off, paid sick leave, and paid parental leave
Additional benefits available such as long term disability, accident, critical illness, hospital indemnity, EAP, telemedicine, HSA and FSA
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