Program Manager

Department Contact: Kate Gibbons, (575) 646-3936, kateg@nmsu.edu

Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)

Advertising Summary: The Center of Innovation (COI) Quality Service Review (QSR) is looking for a Program Manager to oversee contracts and financial processes for the QSR program. The QSR program provides training, qualitative program evaluation, and workforce development to build behavioral health and child welfare service systems.

Position Details

Position Title: Program Manager

College/Division: Cooperative Extension Service

Department: 310021-EXTENSN HOME EC PGM UNIT

Location: Remote

Offsite Location (if applicable): Within New Mexico

Target Hourly/Salary Rate: $53,165.80; Commensurate with experience.

Appointment Full-time Equivalency: 1.0

FLSA Status: Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

Job Duties and Responsibilities: Direct fiscal oversight and administration of grant funded programs within department. Co-manages funding for grants and contracts, ensuring compliance with university, state, and federal policies and regulations. Oversees the supervision of personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responsible for the functioning and development of the program(s). Manages contract, grant, and/or state funding; approves and monitors budget expenditures, prepares revisions and interim status reports on all accounts; oversees, and/or assists with proposal writing to develop additional funding. Provides technical and/or professional coordination and leadership in the execution of program/project fiscal activities, as appropriate to program objectives and area of expertise. Serves as principal point of representation and liaison with external constituencies and contractors on fiscal and contract operational matters and provides technical/professional guidance and leadership. Develops annual operating budgets and provides fiscal direction. Develops and implements systems and processes to establish and maintain records for the operating unit. Oversees and/or coordinates the collection, compilation, verification and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative fiscal reports; may assist in developing informational materials, handouts, news releases, pamphlets, and brochures. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures. Collaborates with university departments, programs, projects, local and state systems, and/or community organizations to consolidate resources and enhance programs. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project. Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience: 
Associate's Degree + 7 years of relevant experience or a Bachelor's degree + 5 years of relevant experience.

Equivalent Qualifications: 

Preferred Qualifications: 
Master’s degree

Knowledge of contracts and grants preparation and management, and fiscal processes internal to NMSU and to other state agencies. Knowledge of management principles and practices. Skill in the use of computers, preferably in a PC, Windows-based operating environment. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Fiscal planning, tracking, and implementation skills. Skill in organizing resources and establishing priorities. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Employee development and performance management skills. Ability to develop and maintain recordkeeping systems and procedures. Ability to provide technical coordination and management of development and/or implementation projects in area of expertise. Ability to gather data, compile information, and prepare reports. Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.

Special Certification/Licensure: 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.