Procurement-Supply Chain Manager

Procurement & Supply Chain Manager

Reports To: Director of Operations
Company: Arpco Legacy Enterprises

Main Purpose of the Job

The Procurement & Supply Chain Manager is responsible for developing and leading procurement, inventory, sourcing, and logistics strategy across Arpco companies, including Arpco Valves & Controls, Arpco Supply, and future Arpco Mfg. operations. This position will focus on building strong supplier and manufacturer relationships, improving purchasing power, developing distributorship opportunities, managing inventory investment, ensuring reliable product availability, and building scalable procurement and supply chain processes to support company growth.

Responsibilities include but are not limited to:

• Develop and execute cost-effective procurement and sourcing strategies across Arpco companies while balancing price, quality, availability, lead time, service, and total landed cost.
• Establish approved and preferred vendors and consolidate purchasing across companies when doing so provides financial, operational, or strategic advantages.
• Develop and maintain strong relationships with suppliers, vendors, and manufacturers while continually identifying and qualifying new sources.
• Actively identify and pursue new distributorships and manufacturer relationships that expand product offerings, improve margins, strengthen Arpco's competitive position, or create new market opportunities.
• Negotiate supplier pricing, payment and credit terms, freight terms, rebates, volume incentives, return terms, purchasing commitments, and other commercial conditions within established authority levels.
• Administer competitive bidding and quotation processes and manage procurement-related contracts, supplier agreements, and supporting documentation.
• Develop and oversee inventory strategies, including min/max levels, reorder points, stocking requirements, inventory turns, stockouts, excess and obsolete inventory, and opportunities to utilize inventory across Arpco companies and facilities.
• Work with Sales, Operations, facility leadership, and Finance to forecast demand and anticipate purchasing and inventory requirements based on customer needs, upcoming projects, major bids, market conditions, and company growth.
• Identify opportunities to standardize products and manufacturers across Arpco companies to improve purchasing leverage, inventory utilization, support, and profitability. Significant product-line or manufacturer changes require Executive Team approval.
• Establish, document, and enforce purchasing policies and controls, including purchase-order procedures, purchasing authority, quote requirements, approved-vendor requirements, emergency purchases, and procurement documentation.
• Own and develop Arpco's inbound and outbound logistics processes, including carrier relationships, freight negotiation, routing, shipment coordination, interfacility transfers, freight claims, expedited freight controls, and logistics performance.
• Support Sales with government, municipal, industrial, and large commercial bid opportunities by coordinating vendor registrations, sourcing, supplier and manufacturer pricing, product compliance, lead times, availability, manufacturer authorizations, fulfillment requirements, and procurement cost analysis.
• Develop supply-chain risk strategies, including alternate sourcing and contingency planning for critical products, materials, suppliers, and transportation.
• Work with the Controller to develop procurement, inventory, freight, and purchasing budgets and forecasts and evaluate the cash-flow and working-capital impact of significant purchasing and inventory decisions.
• Develop and report meaningful procurement and supply-chain KPIs, including supplier performance, purchasing savings, inventory performance, stockouts, lead times, freight costs, preferred-vendor utilization, rebates and incentives, and other measures necessary to identify risks and opportunities.
• As Arpco Mfg operations develop, establish and oversee sourcing and supply-chain requirements for raw materials and components, supplier qualification, alternate sourcing, material availability, cost standards, and coordination with manufacturing and production schedules.
• Directly supervise the Procurement Specialist and provide functional direction to facility-level Inventory Clerks regarding procurement and inventory processes while those employees continue to report directly to their Facility Managers.
• Assess future procurement, inventory, logistics, and supply-chain staffing needs and assist with hiring, training, delegation, and department development as the companies grow.
• Build, document, implement, and continuously improve procurement and supply-chain systems and processes so the function can scale with the organization.
• Work closely with company management to ensure procurement and supply-chain decisions support operational efficiency, customer service, profitability, and company growth.
• Perform other projects or duties as assigned.

Authority

The Procurement & Supply Chain Manager has functional authority over procurement, purchasing, inventory controls, and logistics processes across supported Arpco companies within established company policies and delegated authority levels.

The position has authority to establish preferred vendors, negotiate supplier terms, consolidate purchasing, and direct procurement activity within those guidelines. During the initial onboarding period, significant negotiated agreements and commitments will require supervisor approval until appropriate delegated authority levels are established.

Major strategic or financial commitments—including significant inventory investments, exclusivity or long-term purchasing commitments, major distributorship agreements, and company-wide product or manufacturer standardization—require approval from the Director of Operations and/or Executive Team in accordance with established authority levels.

Performance Accountability

The Procurement & Supply Chain Manager will be evaluated using the following key performance indicators. Results should be reviewed by facility and in total, with documented explanations for approved exceptions.

Key Performance Indicators

KPI

Performance Target

Inventory Accuracy

Maintain at least 97% inventory accuracy by facility, progressing toward 98%.

Purchasing and PO Compliance

Maintain at least 95% compliance with purchasing procedures, approvals, quote requirements, approved-vendor requirements, and supporting documentation.

Material Availability and Stockouts

Keep preventable stockouts below 3%, with no preventable customer-job delays caused by procurement or inventory planning failures.

Verified Savings and Cost Avoidance

Meet an approved annual savings target supported by documented pricing baselines, competitive quotations, negotiated terms, rebates, freight reductions, or other verifiable calculations.

Excess and Obsolete Inventory

Meet an approved quarterly reduction target without creating operational shortages or transferring avoidable cost to another facility or account.

Supplier Performance

Maintain at least 95% on-time delivery for critical and preferred suppliers and address recurring quality, delivery, pricing, or responsiveness issues.

Team Performance and Functional Accountability

Ensure the Procurement Specialist meets assigned expectations and provide effective functional direction, monitoring, and follow-up for facility Inventory Clerks. Coordinate recurring deficiencies and corrective actions with the applicable Facility Manager.

Reporting and Corrective Actions

Submit required procurement and inventory reports on time and complete at least 90% of assigned corrective actions by their established deadlines.

Management Accountability Standard

• An isolated employee error will not automatically be treated as a management failure when it is promptly identified, corrected, and documented.
• Recurring errors, inadequate guidance, weak monitoring, or failure to escalate unresolved clerk deficiencies to the applicable Facility Manager will be reflected in the manager's performance evaluation.

• The manager owns procurement-system standards, reporting, monitoring, and follow-up. Facility Managers retain direct personnel accountability for their Inventory Clerks and local execution.