Procurement Sourcing Specialist

Get to know us

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.

Ideals Virtual Data Room (VDR): Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions.

Ideals Board: Board and leadership collaboration platform for faster, safer, and more compliant decision-making.

The role

Ideals has a strong focus on empowering our global teams with tools and services that maximize performance and value as we scale from 500+ people across 30+ locations to even greater heights. To power our growth with strategic procurement and optimized spending, we look for a Procurement Sourcing Specialist.

This is a strategic sourcing role focused on technology, SaaS, AI-related spend, and professional services categories. You will act as a commercial partner to the business, managing sourcing initiatives from opportunity identification through supplier selection and contract execution. Leveraging market intelligence, structured negotiation frameworks, and modern digital tools, including AI, you will help deliver cost efficiency, mitigate risk, and create long-term value for the organization.

While we expect a solid foundation in sourcing and procurement, we provide a structured onboarding process, proven sourcing frameworks, and ongoing support from experienced colleagues to help you accelerate your growth and expand your expertise.

If you enjoy solving complex business challenges, influencing commercial decisions, and working in a fast-paced international environment, this is an opportunity to make an impact while developing your career in strategic procurement.

You will report to Kateryna Zodvun along with 2 Purchasing Specialists and 2 Procurement Sourcing Specialists in the team.

What you will do

• Independently drive sourcing initiatives across assigned spend categories, primarily medium-complexity projects, managing the full sourcing lifecycle from requirements gathering to contract execution and management presentations

• Partner with internal stakeholders to define business requirements, establish sourcing strategies, manage timelines, coordinate dependencies, and ensure transparency throughout the supplier selection process

• Conduct market research, supplier evaluations, cost benchmarking, Total Cost of Ownership (TCO) analyses, and commercial assessments to develop data-driven recommendations

• Develop and execute negotiation strategies to optimize pricing, commercial terms, contract renewals, and supplier commitments

• Identify and mitigate operational, contractual, commercial, and reputational risks throughout sourcing initiatives

• Review commercial agreements, including NDAs, MSAs, SOWs, and SaaS contracts, and collaborate with Legal, Security, and business stakeholders during contract negotiations

• Monitor supplier performance and contract utilization, track sourcing KPIs, and contribute to procurement process optimization and automation initiatives

• Participate in procurement transformation projects, including AI tools adoption and other continuous improvement initiatives

What you bring

• Confident business communication skills in both spoken and written English (B2+/C1 level)

• 2+ years of experience in procurement, with at least 1+ year in international procurement or specifically within the IT/SaaS category

• Proven experience with end-to-end sourcing, running RFx processes, and TCO analysis

• Ability to analyze contract structures (NDAs, MSAs, SOWs, SaaS agreements) and identify operational or commercial risks

• Advanced negotiation skills with structured argumentation, handling supplier objections, and using negotiation techniques

• Strong organizational discipline with the ability to manage multiple sourcing initiatives simultaneously and align diverse internal stakeholders

• Practical understanding of how AI tools support sourcing tasks

Nice to have

• Certifications: Professional dedicated certifications in Negotiation Strategy or Strategic Sourcing (e.g., CIPS at any level)

Our assessment process

• Screening call with the Talent Acquisition Specialist (45 mins)

• Tech Interview with the Manager (60 mins)

• Test Task + Outcome discussion (around 3 hours)

• Competency-based interview with the Talent Acquisition Specialist (up to 1.5 hours)

What we offer

We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.

For your best work

• Remote-first flexibility to shape your ideal workday

• Home workplace budget

• Resilient home budget for Ukraine-based teammates

• Resilient office in Kyiv & co-working expense coverage

• Individual IT budget for extra equipment

• Top-tier tech and AI-powered tools

For your growth

• Access to Ideals Academy with numerous courses

• Investment in external learning and development activities

• Guidance in Personal Development Plan creation

• Professional literature and subscriptions coverage

• Support of your passion as a speaker or writer

• Internal talent mobility opportunities

For your well-being

• Medical insurance and Wellness Package for sports activities

• Full coverage of mental health sessions for Ukrainian teammates

• Funding for sports competitions

• 20 business days of paid time off per year

• Unlimited health-related time-off

Extra perks

• Budget for meetups with your local team

• Generous internal referral program

Our culture

Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.

Discover more.

Ideals is an equal opportunity employer

Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.