Procurement Operations Group Manager

The Business Services Directorate provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The mission of the Procurement and Property Management Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.

• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

The Procurement and Property Management (PPM) Division has an opening for a Procurement Operations Group Manager with experience in high dollar and complex procurements. Under limited direction, aids the Chief Procurement Officer (CPO) with the development and execution of acquisition strategies to ensure an efficient and effective approved purchasing system. Overseeing a broad range of procurement activities and management of a team of procurement professionals. The Procurement Operations Group Manager is responsible for ensuring the effective execution of procurement transactions to include acquisition planning, development, solicitation, negotiation, award, and subcontract administration activities of low-dollar value/routine, to extremely complex and high-dollar value contractual arrangements. In the performance of these duties, the Procurement Operations Group Manager oversees PPM’s multiple Procurement Operations Teams. 

In addition to the above-named responsibilities, the PPM Operations Group Manager may assume the responsibility of the Chief Procurement Officer in their absence.

Essential Duties and Responsibilities:

• Assist with developing, implementing, and maintaining the Purchasing System, in accordance with Government requirements, for approval by the CPO and in compliance with the prime contract and acquisition regulations.

• Assume responsibility for the overall management of the Procurement organization in the absence of the CPO, and lead specific initiatives as assigned.

• Perform procurement management functions such as:

  • Workload assignment and tracking;

  • Procurement lead time tracking;

  • Workload balancing;

  • Acquisition planning;

  • Supplier management;

  • Risk management that includes making final decisions on the content of requests for quotes or information, solicitations, or contracts up to BSA’s Consent Threshold and approving changes in terms and conditions of standard agreements up to this amount.

• Customer Relationship Management.

• Stakeholder Relationship Management.

• Reporting.

• Resource Management.

• Quality Control.

• Training.

• Assist in the development and deployment of eProcurement tools.

• Serve as the senior manager responsible for the daily operations of the Procurement function.  Directs, manages, and performs daily oversight of pre and post award contract management activities for Procurement Operations Group Teams and assigned staff.

• With direction from the CPO, partner with other senior managers to set and implement lab-wide Procurement expectations.

• Represent the Procurement organization on committees, work groups, initiatives, etc. as assigned.

• Develop and execute appropriate training for customers, vendors, and procurement personnel.

• Strengthen compliance through appropriate policies, processes, and procedures and measure results. Interact with DOE to understand expectations and meet all contractual requirements.

• Participate in self-assessments/audits as necessary.

• Participate in the DOE contractor complex-wide Procurement Evaluation and Reengineering Team (PERT) contractor procurement system reviews and support the planning of the PERT preparation within PPM.

• Develop and Monitor metrics to measure procurement performance.

• Other duties as assigned.

• Abide by and is responsible for performing all duties in accordance with all environmental, health, and safety regulations and practices pertinent to this position.

Required Knowledge, Skills, and Abilities:

• Bachelor’s degree in business, finance, economics, or related field.

• Minimum eight (8) years of business experience working within a complex regulatory environment in procurement roles that include knowledge of contractual terms.

• Four (4) years of experience managing a professional staff.

• Demonstrated knowledge of the practice and principles of contracting, procurement, purchasing, management, project management, property and inventory management, and contract administration.

• Demonstrated effective negotiating and communication skills.

• Ability to lead change and build consensus-driven environment, and to work through influence and persuasion.

• Knowledge in acquisition planning and process improvement.

• Working knowledge of procurement in a Federal Acquisition Regulations (FAR) based environment.

Preferred Knowledge, Skills, and Abilities:

• Master’s degree in a business filed or equivalent experience.

• Certified Procurement Manager (CPM).

• Certified Federal Contracts Manager (CFCM).

• Certified Professional Contracts Manager (CPCM).

• Working knowledge of PeopleSoft.

• Working experience with DOE and Department of Energy Acquisition Regulations (DEAR).

Other Information:

• There is a possibility of remote employment in this role if the candidate is not local. If fully remote, then minimal travel to the Lab may be required.

• Visa Sponsorship is not available for this position

• Will require occasional travel in support of Procurement or DOE activities.

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $147,200 - $244,350 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, Identity, Credential, and Access Management (ICAM- Identity, Credential, and Access Management (ICAM)), and DOE Order 473.1A- Physical Protection Program- Physical Protection Program.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

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