Performance Management Lead

Job Description

***THIS IS A REMOTE OPPORTUNITY WITH SOME SITE TRAVEL***

Under the general direction of the Deputy Director of Project Services, the Performance Management Lead is responsible for management of the Authority's Capital Baseline, including both the funded and unfunded portions of the program. The incumbent is a senior manager within the Program Management Oversight (PMO) Branch and works in partnership with the leads over Cost, Schedule, and Risk Units to effectively collate, monitor, and report performance against the baseline. to ensure overall performance is on track and provide RMO management with forward looking assessments of trends. They are responsible for developing, maintaining, and reviewing project controls data including budget, cost forecast, schedule and risk information and providing accurate and timely reporting of the program's performance and variance analysis. In addition, this position is responsible for managing the technical documents associated with Business Plans, Project Update Reports, and other stakeholder required reporting.

• Key PMO resource in charge of the Authority's Capital Baseline, including the technical supporting documents, systems, and data underling the baseline.
• Responsible for integration of the baseline across functions and branches via coordination with PMO Cost Control team
• Supports definition of how progress is measured against the Capital Baseline
• Controls against changes to the Capital Baseline per the Authority's Governance processes
• Assess estimates, costs, risks, and schedule updates across the program for adherence to the Capital Baseline
• Support with the development of annual budgets for specialist sections of the program, taking ownership of articulating and tabulating year on year movements and the multi-year forecasts.
• Compare and analyze trends and risks against the original cost estimates and budgets within the Capital Baseline. Identify opportunities to bring costs trends to prompt mitigations to bring cost trend in line with estimates and budgets.
• Drive process, procedure and systems related improvement across the Risk Management Office working with the wider business to fully integrate these requirements
• Work with the wider Controls team, to build out a scalable Work Break-Down Structure, Asset Break-Down Structure, and other necessary project specific data structures required to better enable rolled up reporting across the organization
• Work in partnership with the Reporting function to provide strategic direction to the monthly and-annual reporting requirements so that information is appropriately prioritized for its audience, is accurate, appropriately detailed, submitted timely to enable key decision making and is aligned to the requirements of key stakeholders
• Operate as the big picture expert on the Capital Baseline to ensure consistency and robustness of data, and reporting
• Continually review the existing baseline processes
• Other related duties may be assigned

Basic Job Requirements

• Accredited four (4) year degree in Construction Management, Engineering, Business Management, Project Management, or global equivalent in applicable field of study and twenty (20) years of work-related experience or a combination of education and directly related experience equal to twenty-four (24) years if non-degreed
• Experience in related fields of transit and or program controls.

Other Job Requirements

• Have expertise in the principles and practices of project management, data management and cost control; project cost planning and reporting techniques; construction project phases and disciplines
• Use analytical techniques to provide cost analysis and provide solutions; research and compile data and maintain accurate and complete project records; meet deadlines; work and communicate effectively with others using courtesy, respect, and sensitivity; and follow and adhere to company policies
• Experience of managing and motivating controls teams on major programs.
• Have significant experience with the liaison, coordination, and negotiation with departmental and external stakeholders to elicit timely and consistent responses to program controls requirements
• Proficient with Data Analytics tools such as PowerBI, and a working knowledge of Primavera P6
• Have experience in leading and developing reporting, controls and baseline management methodology, procedures and presentation

Preferred Qualifications

• Proficient with Microsoft Office applications (Excel, Word, PowerPoint)
• Proficient in desktop publishing software, Visio and professional graphics software
• Ability to communicate effectively with various personnel, including dealing with people effectively and tactfully in difficult and stressful situations
• Excellent time management and organizational skills, attention to detail and ability to work under time pressure, good understanding of project controls functions, data structures and baseline management
• Project Management, data analytics, technical writing and presentational skills