Principal Function: | The Payroll & Benefits Specialist serves as a vital member of the Operations team, ensuring accuracy, compliance, and care in all aspects of payroll and employee benefits administration. This role combines technical expertise with a heart for service, providing confidential, timely, and compassionate support to our staff while stewarding church resources with excellence. |
RESPONSIBILITIES Payroll Administration - Prepare and process semi-monthly payroll for all church employees, ensuring accuracy, compliance, and timeliness.
- Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).
- Ensure compliance with federal, state, and local wage/hour laws, including Department of Labor (FLSA) guidelines.
- Provide payroll reports and analysis as needed for Finance and HR leadership.
Benefits Administration - Serve as primary contact for benefits programs (medical, dental, vision, retirement, life insurance, disability, etc.).
- Assist employees with enrollment, changes, and questions regarding benefits.
- Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensure accurate benefit records.
- Oversee annual open enrollment, coordinating communication and system updates.
- Track eligibility, coverage, and changes for new hires, terminations, and life events.
Compliance & Reporting - Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.
- Maintain up-to-date knowledge of employment, payroll, and benefits regulations.
- Support HR and Finance audits, providing payroll/benefit documentation as requested.
Employee Service & Communication - Provide prompt, confidential, and clear support to staff regarding pay, benefits, and leave policies.
- Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.
- Assist with onboarding new employees and exiting staff transitions regarding benefits and payroll.
QUALIFICATIONS & ROLE REQUIREMENTS - Bachelor’s degree in Accounting, Human Resources, or related field preferred.
- 3+ years of payroll and benefits experience, preferably in a nonprofit or church environment.
- Strong knowledge of payroll systems (ADP preferred) and benefits administration.
- Demonstrated understanding of compliance requirements (FLSA, ACA, HIPAA, ERISA, etc.).
- High attention to detail, accuracy, and confidentiality.
- Excellent communication and interpersonal skills, with a heart for ministry service.
- Ability to manage multiple priorities with professionalism and grace.
SPIRITUAL REQUIREMENTS - Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.
- Be a worshiper of the Living God, determined to worship Him in spirit and truth.
- Be actively involved in ongoing discipleship for spiritual growth and encourage others to do the same.
- Be committed to the mission of the church to help people follow Jesus and take the gospel to all the earth.
- Uphold integrity and honor in all aspects of life, both within and outside the church.
- Strive for excellence in all tasks, contributing to the church’s mission and values.
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