Part-time Remote Personal Assistant

This is a remote position.

Positioned within a scaling executive coaching and fundraising consultancy, this role is critical for driving operational flow, high-level administrative precision, and seamless project management. Operating as a proactive and tech-savvy business partner to a busy principal, the successful candidate will manage complex client schedules, automate digital workflows, and coordinate regional travel. This part-time, remote position for 5 - 7 hours per week requires an autonomous professional capable of providing firm accountability support while leveraging modern AI tools to maximise practice efficiency.

Key Responsibilities

• Complex Calendar & Schedule Management: Take full ownership of a diverse coaching diary comprising 24 active clients. Coordinate 1:1 sessions, group coaching, and multi-location team away days across both remote and in-person environments.
  

• Booking System Automation: Optimise and oversee Calendly configurations, ensuring precise buffer times, cross-continental timezone alignments, and automated client reminder sequences run without interruption.
  

• Technical Workarounds & Security Navigation: Navigate unique client-side scheduling constraints, implementing creative workarounds (such as remote access configurations and alternative reminder tracks) for an in-house charity client utilising strict two-factor authentication (2FA) protocols.
  

• Workflow Optimisation & Project Management: Build out, refine, and maintain operational pipelines and coaching inquiries within ClickUp. Create automated task flows to streamline daily consult operations and minimise administrative friction.
  

• Executive Accountability Partnering: Act as a gentle but firm accountability partner to the principal, actively monitoring operational deadlines, chasing upcoming deliverables, and ensuring coaching practice tasks stay strictly on track.
  

• Travel Coordination: Research, coordinate, and prepare monthly travel itineraries between Devon and London (1–2 times per month), identifying optimal routes using the Great Western Railway (GWR) application and presenting concise options for executive sign-off.
  

• Content Scheduling & Communication Support: Execute a structured weekly LinkedIn posting schedule (1–2 posts per week), focusing on the mechanics of scheduling, consistency tracking, and performance visibility.
  

• Correspondence Drafting: Leverage advanced generative AI platforms to draft, polish, and manage professional email correspondence and client-facing documentation.
  

• High-Responsiveness Communication: Maintain a highly responsive, fluid communication loop with the principal via WhatsApp to manage urgent, real-time day-to-day scheduling adaptations.
  

Requirements

Benefits

• Fully remote work flexibility, allowing you to operate from any distraction-free home office setup in South African time zones.
  

• A highly communicative, collaborative, and modern entrepreneurial environment that values tech-forward solutions.
  

Work Type & Location

• Location Type: 100% Remote
  

• Target Hours: Monday to Thursday, 09:00 to 16:30 UK time (approximately 5-7 hours per week).
  

Employment Type

• Part-time Contract (with a long-term view to permanent operational partnership based on performance alignment).