Executive Assistant | Part-Time | Fully Remote | Entry Level
Compensation: $12 per hour
Employment Type: Part-time
Hours: 10–15 hours per week
Schedule: Primarily Monday–Friday during daytime hours in the Eastern Time Zone, with occasional requests for support outside those hours, coordinated in advance whenever possible.
Location: Fully remote. Candidates must be able to accommodate an Eastern Time schedule.
Reports to: Executive / Entrepreneur
About the Role
I’m looking for a resourceful, organized Executive Assistant to work closely with me across a variety of business responsibilities and projects. This role combines administrative support, creative work, research, and hands-on help completing tasks.
My days move quickly, and I often shift between priorities. I need someone who can help capture ideas, organize next steps, and actively move the work forward. You might help create a social media post, prepare a one-page executive brief, coordinate a meeting, research a grant opportunity, or follow up on an outstanding request.
This is an entry-level opportunity for someone who learns quickly, communicates clearly, and takes pride in following through. You do not need experience in every responsibility listed. You do need strong organizational skills, curiosity, attention to detail, and a willingness to try unfamiliar tasks with guidance and feedback.
This position involves access to sensitive internal business information. The selected candidate must be comfortable signing a nondisclosure agreement (NDA) and maintaining confidentiality.
What You’ll Do
Help turn ideas into completed work
- Capture ideas, requests, and action items from emails, meetings, messages, and voice notes.
- Turn those ideas into clear tasks and help carry them through to completion.
- Research information, prepare drafts, create materials, and coordinate details.
- Maintain a running task list, track deadlines, and flag items that need my input.
- Follow up on outstanding requests and provide updates without waiting to be asked.
- Adapt as priorities change and communicate when you need clarification or direction.
Keep communication and scheduling organized
- Schedule meetings, manage calendar details, and coordinate availability.
- Make phone calls as needed to schedule appointments, follow up on requests, gather information, and coordinate details with contacts, vendors, and service providers.
- Help review and organize emails, draft responses, and track follow-ups.
- Stay informed through relevant email threads and identify tasks that need attention.
- Prepare meeting agendas and background materials.
- Join calls as needed to take notes, capture decisions, and track next steps.
- Help prepare a brief overview of daily priorities and upcoming commitments.
Create content and executive materials
- Draft social media content, captions, and simple graphics.
- Help maintain a content calendar and schedule approved posts.
- Create executive one-pagers, meeting briefs, summaries, and simple presentations.
- Format and proofread documents for clarity, accuracy, and consistency.
- Use existing examples, templates, and feedback to learn the appropriate voice and style.
Support research, reporting, and applications
- Research potential partners, funding opportunities, vendors, and other business needs.
- Pull reports from available systems and organize findings into clear summaries.
- Help identify grant opportunities, review requirements, and track deadlines.
- Gather supporting documents and assist with drafting and preparing grant applications for review.
- Help prepare routine forms and applications using information provided.
- Track business renewals, filings, and other administrative deadlines.
Coordinate travel and administrative details
- Research flights, accommodations, and transportation, and make approved bookings.
- Prepare itineraries and keep travel details organized.
- Organize receipts, documents, contact information, and digital files.
- Help maintain project trackers and simple checklists for recurring tasks.
- Take on additional administrative, creative, and research tasks as needs evolve.
What We’re Looking For
- Strong written communication and proofreading skills.
- Comfort making phone calls and communicating clearly and professionally on behalf of the executive.
- Good organization, attention to detail, and consistent follow-through.
- The ability to learn new tools and tasks quickly.
- A proactive approach to solving problems and finding answers.
- Comfort asking thoughtful questions and receiving feedback.
- The ability to manage changing priorities and communicate realistic timelines.
- Good judgment and discretion when handling confidential information.
- Reliable internet access, a computer, and a quiet setting for calls.
- Dependability and responsiveness during agreed working hours.
- Availability for 10–15 hours per week, primarily Monday–Friday during Eastern Time daytime hours, with some flexibility for occasional needs outside the usual schedule.
Helpful Skills
Experience with any of the following is welcome, but experience with every tool is not required:
- Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Canva or similar design tools.
- Social media content creation and scheduling.
- Task management tools and shared calendars.
- Online research, spreadsheets, and basic reporting.
- AI tools for drafting, research, and organization, with careful review for accuracy and appropriate handling of confidential information.
What Success Looks Like
- Ideas and requests become clear next steps and completed tasks.
- Meetings, emails, and commitments receive timely follow-through.
- Drafts and materials are prepared thoughtfully and improve with feedback.
- Deadlines and outstanding items stay visible.
- You communicate progress and gradually take ownership of recurring responsibilities.
- Your support helps create more focus, consistency, and momentum throughout the day.
Training & Growth
Guidance, examples, and feedback will be provided. You will be encouraged to build your skills and take on more responsibility as you become familiar with the work.
The right person will enjoy variety, feel comfortable learning by doing, and find satisfaction in helping bring ideas to life.
How to Apply
Please submit:
- Your résumé or a brief summary of your relevant skills and experience.
- A short introduction explaining why this role interests you.
- Your time zone, availability during Eastern Time daytime hours, and potential start date.
- Any writing, social media, design, or organizational samples you already have, if available.
In your introduction, please share an example of a time you learned something unfamiliar or took initiative to help complete a task. Examples from school, volunteering, personal projects, or previous work are all welcome.
This is a remote position.
— Sarah J.
·
Marketing Manager
★★★★★
Verified
