The Operations Specialist will support critical business operations by managing ERP and CRM tools, tracking invoices, and coordinating administrative workflows. They will also assist with cross-functional reporting, contract documentation, and maintaining business activity logs.
We’re looking for an Operations Specialist to join our growing team and support critical business operations across a variety of internal functions. This remote-based role is ideal for a highly organized professional with experience in ERP and CRM tools, timekeeping processes, meeting coordination, and invoice tracking. As an Operations Specialist, you’ll work closely with cross-functional teams to maintain workflows, support customer interactions, and ensure smooth day-to-day administrative operations.
What You’ll Do:
Maintain business forecasts, division activity logs, and monthly backlogs
Support planning and reporting using the company ERP tools and templates
Open and update CRM opportunities, SharePoint folders, and timekeeping records
Track revenue accruals and clearances, and verify profit against established goals
Analyze labor and expense costs to support operational reporting
Assist with T&C and NDA negotiations and keep documentation current
Coordinate meetings, travel, and accommodations for operational activities
Retrieve and verify Purchase Orders; ensure accuracy of commercial information
Create and track both fixed and T&M invoices; follow up using aging reports
Support vendor and customer setup; collect and manage necessary documentation
Manage daily administrative functions and help resolve customer issues
Maintain confidentiality of sensitive commercial, financial, and project information
The Experience We’re Looking For:
5+ years of experience in an administrative, operational, or office support role
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams
Experience using ERP and CRM systems for tracking, reporting, and coordination
Strong attention to detail and the ability to work independently in a remote setting
Additional Requirements:
Able to work remotely with minimal supervision
Must successfully complete a background check and pre-employment/random drug tests
Valid driver’s license (for occasional travel if required)
Legally authorized to work in the United States
Bonus Points for:
Bachelor’s degree in Business or a related field preferred
Familiarity with commercial contract workflows and timekeeping systems
Prior experience supporting professional services or engineering teams
Experience working in a fast-paced, remote-first environment
Why Join RMS Energy:
We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.
Competitive Compensation – Merit-based raises
Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
401(k) with Company Match – Traditional & Roth options + free investment guidance
Education Support – Paid training, certifications, and industry memberships
Generous PTO – Paid vacation, holidays, and sick leave
Employee Assistance Program – Legal, financial, and mental wellness support
Want to be part of something meaningful?
Apply today and join a team where People, Purpose, and Power come together – your future starts here.
RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visitwww.rmsenergy.com.
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