Onboarding Coordinator

Summary:

The HR Onboarding Coordinator is responsible for managing and coordinating the full onboarding lifecycle for all new hires across business locations. This role ensures a seamless and compliant onboarding experience from offer acceptance through first day readiness. The HR Onboarding Coordinator oversees background checks, fingerprinting, medical clearances, and required documentation, while ensuring all onboarding paperwork is accurately completed in ADP and other internal systems.

This role also coordinates system access setup, including ADP, Google Mail, training platforms, and other internal systems. In addition, the HR Onboarding Coordinator provides administrative support to the human resources function as needed, including record-keeping, file maintenance, HRIS entry, and other HR duties as assigned.

Schedule & Work Environment

• Schedule: Full Time, M-F 8am-5pm EST
• Work Environment: Remote (Eastern or Central time zone based candidates preferred)
• Travel: Occasional travel may be required for department or company events, but is very infrequent (1-2 times per year)
• This position is open to candidates residing in states where Verbal Beginnings is currently registered to employ staff: DC, DE, FL, ID, IN, MA, MD, MI, NC, PA, SC, TN, TX, UT, VA, WA, and WV.

Compensation & Benefits

• Compensation: $40-45K 

• Benefits:
  • Full medical, dental, and vision insurance with low out-of-pocket costs

  • Generous PTO and paid parental leave

  • Short-term/long-term Disability 

  • Employee Assistance Program

  • 401(k)

About Us

Verbal Beginnings is here to make a difference and give every child a chance. Our philosophy of changing lives and commitment to our core values has been the driving force that has allowed us to make an impact for an entire decade. It’s the same commitment to care with an expanding footprint that allows us to serve even more amazing kiddos and their families than ever before!

Our Mission: Changing lives. One child at a time. One professional at a time.

Key Responsibilities:

• Onboarding Coordination and Compliance:

  • Manage the end-to-end onboarding process for all new hires.

  • Coordinate background checks, fingerprinting, and medical clearances, ensuring timely completion and compliance with regulatory requirements.

  • Track onboarding milestones and proactively follow up to prevent delays in start dates.

  • Ensure completion and accuracy of new hire paperwork within ADP and other HR systems.

  • Maintain organized and compliant digital personnel files.

  • Serve as the primary point of contact for new hires throughout the onboarding process, providing guidance and support.

• Systems Setup and Access Management:

  • Coordinate system setup for new hires, including ADP, Google Mail, training systems, and other required platforms.

  • Partner with IT and department managers to ensure appropriate access is provisioned prior to start date.

  • Monitor and confirm system readiness for first day onboarding.

• HR Data Management and Reporting:

  • Maintain accurate employee data within ADP and other HR databases.

  • Generate onboarding and compliance reports as needed.

  • Assist with internal transfers and status changes related to onboarding or position changes.

• Cross-Functional Coordination:

  • Collaborate with hiring managers to ensure readiness for new employee start dates.

  • Provide guidance to managers regarding onboarding timelines, documentation requirements, and compliance standards.

  • Assist in maintaining onboarding checklists, workflows, and process improvements.

• General HR Support:

  • Assist in preparing HR-related documents, presentations, and communications.

  • Support employee inquiries related to onboarding and employment documentation.

  • Provide general administrative support to the HR department as needed.

About You:

• 2 years HR, healthcare clearances or recruiting/onboarding experience
• Proficient with Google Workplace and HRIS systems. ADP/iCims a plus.
• Experience in healthcare strongly preferred
• Experience managing background checks, compliance documentation, or healthcare clearance strongly preferred.
• HR credentials such as PHR, SHRM-CP, or other related HR certifications are a plus.
• Excellent written communication skills.
• Excellent interpersonal and customer service skills.
• Strong organizational skills with exceptional attention to detail.
• Working understanding of human resource principles, compliance requirements, and onboarding best practices.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced, deadline-driven environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to speak clearly and hear well.
• Ability to see, read, and perform technical tasks on a key board and computer screen
• Ability to sit for extended periods

Verbal Beginnings’ personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex. Verbal Beginnings’ employment opportunities are provided for applicants with disabilities and reasonable accommodation(s) are made to meet the physical or mental limitations of qualified applicants or employees.