Meeting and Event Coordinator

Meeting and Event Coordinator

Location: Remote (U.S)

Level: Staff

Clearance: Public Trust

Montcure, LLC is an SBA-certified Service-Disabled Veteran-Owned Small Business delivering financial management, audit readiness, internal controls, data analytics, and program support to federal clients across the Department of Defense and civilian agencies. This role supports a Department of Defense health program serving wounded, ill, and injured service members and their caregivers.

About the Role

We're seeking a Meeting and Event Coordinator to provide full life-cycle support to approximately 32 quarterly and 12 monthly meetings, two standing working groups, and ad hoc events of up to roughly 30 participants, all conducted virtually. You'll handle approval documentation, teleconference coordination, agendas and presentations, speaker and attendee invitation handling, attendance records, and minutes within five business days.

What You'll Do

• Provide full life-cycle support to recurring quarterly and monthly meetings, standing working groups, and ad hoc virtual events
• Prepare approval documentation and coordinate teleconferences
• Build agendas and presentations
• Manage speaker and attendee invitations
• Maintain attendance records and issue minutes within five business days

Required Qualifications

• Bachelor's degree
• 2+ years of meeting, conference, or executive support experience
• Experience administering virtual meeting platforms such as Microsoft Teams or Zoom
• Experience preparing agendas, presentations, and read-ahead materials
• Experience taking and issuing minutes within a defined turnaround

• Experience tracking follow-on action items to closure
• Strong scheduling and coordination skills across multiple senior calendars

Preferred Qualifications

• Federal meeting, conference, or symposium support experience
• Experience supporting standing working groups or governance boards
• Experience managing speaker and attendee invitation cycles
• Familiarity with DoD event approval and staffing documentation
• Experience supporting recurring quarterly and monthly meeting battle rhythms

What Success Looks Like

• Organized across multiple recurring meeting cycles without dropping a thread
• Comfortable coordinating senior calendars and virtual platforms
• Reliable about issuing minutes and tracking action items to closure
• Calm under the volume of a busy recurring meeting battle rhythm

Benefits

• 401(k) retirement plan
• Health, dental, and vision insurance
• Paid time off (PTO)

Status: Contingency – This work is contingent upon award.