Medical Licensing Specialist

Description

Core Clinical Partners stands at the forefront of Emergency and Hospital Medicine, delivering unparalleled services through a model that emphasizes patient-centric care and operational excellence. Our corporate values – Genuine, Accountable, Dynamic, Respectful, and Fun – are the pillars that uphold our commitment to revolutionize healthcare delivery.

The Medical Licensing Specialist serves as the centralized point of contact for clinician licensing activities. This role coordinates state medical license applications and renewals, supports clinicians through complex requirements, manages licensing fees and documentation, and partners with Recruiting, Credentialing, Scheduling, and Operations to accelerate clinician readiness and deployment. The position is expected to support both Travel Team and Engage clinicians, with additional support for market-employed clinicians as needed.

Essential Duties:

Licensing Management 

• Prepare, complete, and submit state medical license applications accurately and on time.
• Coordinate Federation Credentials Verification Service (FCVS) and Interstate Medical Licensure Compact (IMLC) applications.
• Track application progress, communicate with licensing boards, and proactively resolve delays or missing requirements.
• Coordinate license renewals and monitor state-specific requirements and regulatory changes.
• Maintain accurate, confidential licensing records and supporting documentation.

Clinician Support

• Serve as the primary licensing concierge and guide clinicians through each stage of the process.
• Provide timely application status updates and clear instructions for outstanding action items.
• Coordinate professional references and obtain required supporting documentation.
• Support fingerprinting, notarization, continuing medical education, and other state requirements as needed.
• Build a responsive, service-oriented clinician experience that reduces onboarding delays and fallout.

Financial Administration 

• Process approved licensing fee payments directly and maintain accurate transaction records.
• Coordinate reimbursement exceptions in accordance with company policy.
• Track licensing expenses and support budget monitoring and reporting.

Operations Partnership and Reporting

• Maintain an accurate licensing dashboard or tracker with status, deadlines, risks, and next actions.
• Report licensing status to Recruiting, Credentialing, Scheduling, and Operations partners.
• Forecast clinician deployment readiness and identify bottlenecks before they affect staffing.
• Develop and follow standardized workflows that improve onboarding consistency, operational efficiency, and Travel Team utilization.
• Protect confidential clinician information and follow applicable privacy, compliance, and organizational requirements.

Skills, Knowledge, Abilities:

• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills with a customer-service mindset.
• Ability to work independently in a remote environment and collaborate effectively across functions.
• Proficiency with Microsoft Office and comfort using licensing, credentialing, or workflow tracking systems.
• Ability to handle sensitive information with discretion and maintain accurate, confidential records.
• Proactive problem solving and follow-through.
• Process improvement and operational discipline.
• Relationship building with clinicians, internal teams, and external agencies.
• Clear reporting and risk escalation.
• Adaptability in a fast-paced, deadline-driven environment.
• Exhibit growth mindset and team-orientated behaviors.

Requirements

Education:

• High school diploma or equivalent required; associate’s or bachelor’s degree in healthcare administration, business administration, or a related field preferred.

Experience:

• Experience in medical licensing, credentialing, provider enrollment, medical staff services, or healthcare administration preferred.
• Working knowledge of multi-state clinician licensing processes; familiarity with FCVS and IMLC strongly preferred.

Core Clinical Partners is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.