Marketing & Events Assistant (m/w/d)

ESQlabs is an innovative, internationally acting Contract Research Organization and a global leader in the development and application of the OSP Suite (www.open-systems-pharmacology.org). We are a research-focused provider of specialized computational analyses in the life sciences industry.

About the role:

We are looking for a hands-on, well-organized Marketing & Events Assistant to take ownership of the day-to-day operational tasks that keep our marketing, events, and training activities running smoothly. The work is straightforward but fundamental: consistent execution across content production, event logistics, and workshop coordination. You will work closely with the Marketing & Training teams and support collaboration with our scientific and administrative teams.

Responsibilities:

Marketing:

• Produce content using our Canva templates: fill in and adapt existing designs, and create new assets where needed. Video content creation is a plus.

• Support content production for LinkedIn and email marketing.

• Handle community management for our LinkedIn pages (ESQlabs and MPSlabs): monitor, respond, and engage.

• Maintain the content calendar and ensure we stay consistent with the monthly plan.

• Generate regular performance reports covering Mailchimp, LinkedIn, YouTube, and Google Analytics.

• Support marketing campaigns in LinkedIn Campaign Manager (prior experience with the tool is a plus).

• Provide WordPress support: small website updates, news posting, and article publication in collaboration with the scientific team.

Events & Conferences:

• Coordinate the events calendar: plan our participation ahead of time and secure booths or workshop slots at selected conferences.

• Coordinate conference participation end to end: booth setup, flyers, and merchandise logistics, including shipping to the venue and confirming receipt and pick-up of materials with the organizers.

• Support the Administration Assistant with merchandise stock tracking, flagging items that are running low.

Training & Webinars:

• Own workshop coordination from start to finish:

  • Create the registration page and gather all workshop information from instructors and the training lead.

  • Send pre-workshop emails to registrants and provide participants with access to TalentLMS courses.

  • Collect workshop materials, ensure feedback collection and reporting, and send the post-event follow-up email to participants.

• Handle workshop logistics: research, quote, and select a suitable venue; align with the venue on room setup, catering, pricing, invoicing, technical equipment, and internet to ensure a smooth training experience.

• Support webinars: set up the Zoom event page and manage registrant acceptance.

What we're looking for:

• Strong organizational skills and attention to detail . You keep track of many small moving parts and follow through reliably.

• Hands-on experience with Canva or similar design tools.

• Familiarity with LinkedIn, email marketing platforms (ideally Mailchimp), and WordPress.

• Comfortable working with data and producing clear, consistent reports.

• Good written communication in English.

• Proactive, service-oriented mindset: you spot what needs doing and take care of it.

Nice to have:

• Experience with LinkedIn Campaign Manager.

• Video editing / video content creation skills.

• Experience coordinating events, conferences, or trainings.

• Familiarity with Zoom webinars, Google Analytics, MailChimp.

What's in store for you:

The dynamic team behind esqLABS unites people with different backgrounds, spanning disciplines like pharmaceutical sciences, physics, bioinformatics, mathematics, data science, and software engineering. Our trust in each other, our open-mindedness, and our constant quest for excellence and innovation unite us. We value flat hierarchies, where everyone can contribute ideas and expertise to develop the best product. We are passionate, always willing to broaden our horizons, and love our start-up culture. 

You will also benefit from:

• Flexible work hours and a home office policy that focuses on people and not on numbers

• An attractive remuneration package

• A dedicated budget for education programs and conferences you can attend

• A working environment in which your contribution will make a difference, and that allows you to take ownership of projects and processes

• Responsibility, autonomy, participation, and career perspective

About us:

We collaborate with global corporations in the pharma and chemical industry, as well as start-ups in the life-science technology sector and academic and non-profit research institutions. We define new standards in pharmacometrics and systems pharmacology and toxicology areas. Our software and model platforms help scientists understand mechanisms of diseases and chemical toxicity to optimize individualized treatment of patients and protect the health of the animal and human life.

ESQlabs has attracted international players as sponsors for the OSP Software development. In addition, funding through national and EU-wide research grants allows us to develop our core technologies continuously.

For more information about our culture, values and benefits visit our Unique career opportunities - esqLABS GmbH. 

At ESQlabs, we are committed to diverse backgrounds and experiences.