Manager of Administration

Description

About the Position:

At EEI, we believe in doing things the right way, with excellence, integrity, and genuine care for our people. As an employee-owned company, our People First culture is rooted in trust, accountability, and shared success.

As Manager of Administration, you will help keep our organization running smoothly by leading the day-to-day administrative functions that support our people, our offices, and our continued growth. You will oversee administrative staff, office operations, digital records management, vendor relationships, business filings, insurance coordination, and operational policies that help teams work efficiently and consistently.

This role is a great fit for someone who brings strong administrative leadership, sound judgment, and a high level of professionalism and discretion. You will partner closely with Accounting, IT, People Services, Directors, Project Managers, and senior leadership to improve processes, support business needs, and provide reliable administrative support across the organization.

Essential Responsibilities:

• Administrative Operations: Lead day-to-day administrative activities, improve operational policies and systems, and help create consistent processes across the organization.      
• Office and Facilities Management: Oversee office facilities, leases, equipment, maintenance, space planning, office moves, workplace improvements, and office supply procurement. 
• Digital Records and Compliance: Manage SharePoint and document management processes, maintain organizational records, oversee retention and archiving practices, and support audits or compliance reviews as needed. 
• Insurance, Licenses, and Filings: Prepare business insurance applications, support project-specific excess policies, manage COI requests and claims, and maintain state, local, and international subsidiary documentation. 
• Vendor and Contract Management: Manage vendor and service provider relationships, support contract and service agreement reviews, and monitor vendor performance and service quality. 
• Budget and Financial Administration: Assist with company and departmental budgets, review applicable invoices, purchase orders, and vendor contracts, and identify opportunities for cost savings. 
• Executive and Organizational Support: Support senior leadership with administrative planning, meetings, events, organizational communications, Board Meeting minutes, and special projects.

Qualifications:

Required 

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field preferred. 
• Demonstrated experience in administrative support, office management, or a similar role.
• Strong leadership, team management, organizational, and time-management skills. 
• Excellent written and verbal communication skills with the ability to partner across departments and leadership groups. 
• Proficiency with Microsoft Office Suite and knowledge of records management and office administration best practices. 
• Ability to manage multiple priorities, solve problems, make sound decisions, and meet deadlines. 
• High level of professionalism, discretion, confidentiality, ethical standards, and commitment to corporate governance. 
• Applicants must be currently authorized to work in the United States on a full-time basis. 

Preferred

• Architectural, engineering, construction, or professional services industry experience. 
• Experience managing office facilities, vendor relationships, leases, or operational contracts. 
• Experience supporting business insurance, COIs, licenses, filings, audits, or corporate records. 
• Experience organizing and improving digital document management systems, including SharePoint. 

Working Conditions:

Typical Travel: Minimal: 0%–15%, based on business needs.

Work Environment: Typical office environment; occasional field interaction may be required.

Physical Requirements: Ability to sit for extended periods, work on a computer, and occasionally stoop, lift and/or carry up to 10–25 lbs. Reasonable accommodations may be provided.

Reports to: CFO

Supervisory duties: Provides supervision and leadership for the administrative team.

Partners with: Works closely with IT, Accounting, People Services, Directors, and Project Managers.

Key Representative to: Vendors, service providers, contractors, and internal stakeholders. 

About EEI:

EEI is a recognized leader in facility and energy consulting. We deliver innovative, performance-focused solutions that maximize building performance, extend system lifecycles, and reduce utility costs. This dedication has earned us trusted partnerships with Fortune 500 organizations, national healthcare networks, prestigious universities, and leading government agencies.

Nationally recognized for building commissioning and building performance, EEI also provides facility assessments, master planning, energy audits, and technical program management, supported by specialty teams serving healthcare, data center, and mission-critical facilities.

Our reputation is built by the people who lead our work every day. That’s why our values aren’t just words, they are lived out daily in how we make decisions, build trusted relationships, and deliver quality. As an employee-owned company, we share success through our Employee Stock Ownership Plan (ESOP), reflecting our commitment to building something meaningful together. And as EEI rapidly grows, we’re looking for talented people who want meaningful work, a supportive team, and room to grow.

Learn more at https://eeibuildingperformance.com/.

Benefits: 

Taking care of our people is our highest priority. We’re committed to creating a workplace where our people are supported through meaningful connection, genuine care, and real opportunities to grow. That’s why we provide the benefits, tools, and resources our team needs to thrive and do their best work.

· Employee Stock Ownership Plan (ESOP); 100% employer funded

· Health, dental, and vision insurance

· Flexible Spending Accounts (FSAs)

· Health Savings Accounts (HSAs)

· Company-paid LTD, STD, and basic life insurance

· Voluntary life, accident coverage, critical illness, and hospital indemnity insurance

· Profit-sharing + discretionary performance bonuses

· 401(k) retirement plan with company match; 100% immediate vesting

· Vacation + sick time

· Eight (8) paid + one (1) floating holidays

· Parental Leave

· Milestone Travel Award (Every 5 Years)

· Remote first company

· Paid certifications, seminars, and conferences

· Professional development opportunities

EEI is a proud equal opportunity employer. We value a diverse workforce and are committed to an inclusive culture. EEI does not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.

EEI participates in E-Verify and will provide the federal government with your completed Form I-9 to confirm your work authorization in the United States.

Attention Search Firms / Third-Party Recruiters: EEI is not seeking assistance or accepting unsolicited resumes for this role. Resumes submitted without a valid written search agreement are the sole property of EEI; no fee will be paid if a candidate is hired.