Legal Administrative Assistant

Client Information: Law firm founded in 2015, with offices in Indianapolis and Florida.  Specializing in representing couples worldwide in the areas of US immigration matters (K1 fiance visas, marriage-based green cards and citizenship).

Position Summary:

On a day-to-day basis the Legal Secretary/Paralegal supports the Managing Partner in performing specialized secretarial and administrative duties; working collaboratively and cooperatively with others in a team-oriented environment.

Position Requirements

·         Manage case progress and proactively track case deadlines to ensure the attorney and client are on track to meet deadlines.

·         Take the lead on communication with clients; intake responsibilities.

·         Draft form documents, filling details into templates accurately.

·         Review and proofread all documents produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits or       enclosures are intact before distribution.

·         Maintain client files-electronic scanning; prepare large volume of documents; manage the integrity of clients original documents

·         Perform other duties as assigned.

Qualifications

·         Minimum 3+ years of experience working in a business office setting.  Legal or financial experience is a plus.

• Advanced experience in MS Word 2007, basic experience in MS Excel 2007, intermediate experience in MS Outlook 2007
  
• Experience with Document Management Systems
  
• Great accuracy and meticulous attention to detail and must be organized; excellent proofreading skills
  

·         Ability to conduct and follow through with electronic court filings. Knowledge of the court systems and their guidelines is a plus.

·       Proven ability to be flexible, be customer service oriented and work both independently and as part of a team.  Ideal candidate is a good communicator.

·       Remote options available for individuals outside the local area.

·      Starting Salary up to mid to 50s, health and insurance offered; other incentives.