Interior Design & Executive VA

HIRING: Interior Design & Executive Virtual Assistant

We are looking for a highly professional and detail-oriented Interior Design & Executive Virtual Assistant to support a small interior design business across both design production and executive/administrative tasks.

The ideal candidate has hands-on experience with AutoCAD, SketchUp, and/or Photoshop, along with a background in interior design, architecture, construction, furniture, or a related industry. The candidate should also have strong Executive Assistant or administrative experience, with the ability to manage schedules, inboxes, documents, vendors, orders, and other business-related tasks independently.

The successful candidate should be organized, trustworthy, proactive, and comfortable supporting a business owner with both day-to-day administrative responsibilities and design-related production work.

Responsibilities

Design & Production Support

• Assist with interior design and architectural production tasks


• Create, edit, and organize drawings and design documentation


• Use AutoCAD, SketchUp, and/or Photoshop for design and production-related tasks


• Assist with drafting, floor plans, layouts, and other design documents


• Maintain accurate project files, specifications, and documentation


• Perform data entry related to design projects


• Assist with furniture, product, and material selections when needed


• Research products, materials, vendors, and design-related information


• Help coordinate design-related tasks and project requirements

Executive & Administrative Support

• Provide day-to-day administrative and executive support to the business owner


• Manage and organize email inboxes and communications


• Manage calendars, appointments, meetings, and schedules


• Organize documents, files, records, and business information


• Handle phone calls and professional communications


• Assist with client, vendor, contractor, and supplier coordination


• Track tasks, deadlines, orders, and follow-ups


• Perform general data entry and administrative duties


• Proactively identify tasks that need attention and help manage priorities

Orders & Vendor Coordination

• Assist with furniture, product, and material orders


• Communicate with vendors, suppliers, and contractors as needed


• Track orders, deliveries, invoices, and related documentation


• Follow up with vendors regarding order status, pricing, availability, and delivery


• Maintain organized records of purchases and vendor information


• Assist with procurement-related administrative tasks

Confidentiality & Business Support

• Handle sensitive business, financial, client, and company information with discretion


• Assist with payment-related and order-related administrative tasks when required


• Maintain confidentiality of business and client information


• Follow company procedures for handling sensitive information


• Work professionally under confidentiality or NDA requirements


• Maintain a high level of trust, integrity, and professionalism

Organization & Task Management

• Manage multiple priorities and deadlines effectively


• Keep projects, documents, schedules, and communications organized


• Follow up on outstanding tasks and commitments


• Work independently with minimal supervision


• Identify problems or pending tasks and take initiative to address them


• Support the business owner in managing the overall workflow and day-to-day operations

Qualifications

• Proven experience with AutoCAD, SketchUp, and/or Photoshop


• Background in interior design, architecture, construction, furniture, or a related industry


• Experience with production drafting or design documentation


• Experience working with design projects, drawings, plans, or specifications


• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role


• Experience managing calendars, schedules, inboxes, documents, and administrative tasks


• Experience coordinating with clients, vendors, contractors, or suppliers


• Experience handling orders, purchasing, procurement, or product coordination is a strong advantage


• Strong attention to detail and organizational skills


• Excellent written and verbal communication skills


• Ability to handle confidential and sensitive information professionally


• Strong time management and ability to prioritize multiple tasks


• Ability to work independently and take initiative


• Professional, reliable, trustworthy, and detail-oriented


• Experience working with US-based clients or businesses is a strong advantage

What We’re Looking For

• A well-rounded VA who can support both design production and executive/administrative tasks


• Someone who is organized, proactive, detail-oriented, and trustworthy


• A professional who can work independently and communicate confidently with clients, vendors, and business partners


• Someone looking for a long-term opportunity

Compensation

• $5/hour

Work Setup

• 100% Work From Home

Schedule

• Monday to Friday


• Night shift (US Business Hours)

Apply:

hr@linkage.ph | https://linkage.ph

© 2025 Linkage Web Solutions Enterprise Inc.

Empowering digital professionals in Pampanga and beyond.

https://linkage.ph



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