IBC Specialist 1

About WCG

WCG delivers transformational solutions that accelerate clinical research and advance human health. We serve the experts, innovators, and pathfinders on the frontlines of science and medicine—empowering them to develop breakthrough therapies while ensuring the risks of progress never outweigh the value of human life. Together, we stimulate growth, maximize efficiency, and shape the future of clinical trials.

Why WCG

At WCG, we invest in our people because you are the driving force behind our mission. When you grow, our impact grows. When you thrive, research accelerates. We empower you to build a meaningful career while advancing the work that improves lives.

What we offer:

• Comprehensive health and financial protection – Medical, dental, vision, life and disability insurance, 401(k) with company match, and flexible spending accounts
• Resources that support your whole life – Employee assistance programs and work/life balance tools
• Investment in your growth – Referral bonuses, tuition reimbursement, on-the-job training, certification assistance, and continuing education support
• Time to recharge – Paid holidays, vacation, and sick time
• Pathways forward – Career development opportunities across One WCG

We practice transparency in everything we do, including compensation. The salary range for this position reflects our commitment to fair, competitive pay based on your qualifications, experience, skills, education, and location. Together, we'll find the right fit for your expertise and our shared mission.

Job Summary

Provide administrative support for the review of recombinant DNA research by an Institutional Biosafety Committee (IBC).  Each IBC Specialist is paired with a Biosafety Analyst responsible for providing the scientific and professional support for the IBC review, and each team is assigned to specific clients and projects.  Emphasis on data handling, tracking, organizational skills, and communication with internal and external clients.

Specific job function requirements are outlined on training curriculum and addenda that supports step level 1 development in this position. Each function is made up of multiple duties. Specific criteria have been attributed to each duty to measure proficiency. As proficiency is proven in each duty, additional duties will be assigned for learning.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.  The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• Process client submissions for IBC Review.
• Collect required documentation from clients as needed for IBC Review, Continuing Review and Closure
• Maintain continuing review records; follow up incomplete, inaccurate, or delinquent reports, obtaining supplemental information as necessary; provide complete and timely reports
• Maintain complete, accurate, and well-organized department files according to department standard
• Maintain client documents; create and maintain online meeting resources
• Correspond with members and clients to request meeting availability
• Attend meetings assigned and inscribe non-technical content meeting minute
• Assist in recruiting external participants (e.g., consultants, committee members, and site inspectors); contribute to providing information to qualified candidates
• Collect required documentation from members and external maintain member files
• Prepare, complete, and track rosters for required submissions (e.g., to regulatory bodies or clients); prepare other similar reporting as necessary
• Communicate directly with corresponding personnel at regulatory bodies or clients to facilitate compliance with regulations and other agreements
• Distribute meeting notices and track responses, prepare agendas, prepare and ensure distribution of meeting information
• Prepare and coordinate distribution of final signed minutes, letters, reports, and other documents
• Verify billing accuracy, and prepare invoices for both payables (external participants) and receivables (clients) for review and approval
• Serve as information and training resource for Support Staff
• Answer phones and screen correspondence; appropriately route inquiries according to department procedures
• Attendance and punctuality are essential functions of the position.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

EDUCATION REQUIREMENTS:

• Associate degree (A. A.) or equivalent from two-year college or technical school and two years office experience supporting a member of an executive management team, or Four years’ related experience and/or training, or equivalent combination of education and experience

QUALIFICATIONS/EXPERIENCE:

• Knowledge and proficiency in MS Office programs
• Must be quickly able to become proficient in new computer applications, and assist novice users
• Experience developing or working with databases is highly desirable
• Must not be debarred from participating in research
• Experience developing or working with databases and SharePoint is highly desirable
• Previous experience with IBCs or another research- or clinical-based regulatory operations a plus

TRAVEL REQUIREMENTS:  0 - 5%

Pay Range

EEOC Statement

WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.