Hybrid Executive Assistant to Co-Founders of Consulting Firm, Chicago, IL

A consulting firm is looking for an Executive Assistant to support the Co-Founders. The role is hybrid: 4 days in office, Fridays remote.

About the Job:

• Coordinate and prioritize meetings for the executives


• Vet and prioritize the executives emails


• Maintain calendars and prioritize on the executives behalf


• Prepare materials for meetings: agendas, reminders, materials, notes, next steps


• Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed


• Manage up on behalf of execs: keep team on track


• Serve as the first point of contact for the executive office including client contact


• Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives


• Maintain CRM, contact databases, and client relationship information


• Coordinate logistics for all-company events


• Coordinate complex travel arrangements, including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports


• Make personal appointments and reservations and book personaltravel and researchvacation options


• Office Managerduties: coordinate clientgifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building


• Some off-houravailability required

AboutYou:

• Minimum of 6 years of experience supporting a C-level executive


• BA/BS from a college or university


• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)


• Comfortable managing up and keeping busy executives on track


• Able to work independently without a lot of direction


• Strong communication skills: written and verbal


• Strategic thinker who remains calm when there are shifting priorities


• Understand the importance of confidentiality and trust when supporting Founders


• Polished, professional demeanor and the gravitas to interact with high-level executives


• Outstanding communication skills

Salary, Bonus, Benefits (medical, dental vision), 401K, Paid Vacation Hours: 8-5