HRIS Specialist

Position Description

Job Title:       HRIS Specialist
Location:      US Remote
Reports to:  Executive Director, People and Culture

Position Summary:

The HRIS Specialist administers IAVI’s HRIS and related HR technology platforms, maintains data accuracy and system configuration, supports HR processes through reporting and troubleshooting, and partners with HR, IT, Payroll, and vendors to improve system functionality and the user experience.

Key Responsibilities:

HR Systems Administration and Management

• Administer IAVI’s HRIS and related HR systems, including routine configuration updates, workflows, security roles, business rules, employee data structures, and HRIS documentation.
• Troubleshoot system issues, respond to HRIS inquiries, and coordinate resolutions with vendors, IT, HR stakeholders, managers, and colleagues.
• Support system upgrades, testing, enhancements, and new feature implementations by coordinating with HR stakeholders, IT, vendors, and end users.
• Support HRIS integrations with other systems and organizational initiatives.
• Identify process improvement opportunities, recommend practical system enhancements, and support self-service functionality, adoption, and user experience.

HRIS Module Administration & Configuration

• Configure, test, maintain, and administer UKG modules and related HR technology solutions, including Benefits/Open Enrollment, Performance Management, Engagement and Pulse Surveys, Learning, Talent Management, workflows, integrations, and self-service functionality.
• Support Open Enrollment, Performance Management, Engagement, Pulse Survey, Learning, and Talent Management module setup, testing, administration, reporting, dashboards, and post-cycle audits.
• Assist with deployment of new HRIS functionality, workflows, integrations, system enhancements, and related user guidance.

Reporting & Analytics

• Develop, maintain, validate, and analyze standard and ad hoc HR reports, dashboards, metrics, compliance reports, audit data, and regulatory data requests to support workforce planning and decision-making.

Data & Process Governance

• Conduct routine data audits and apply data governance standards to support accurate records, compliance reporting, system controls, and security practices.

Education and Work Experience:

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, Information Technology, or a related field, or equivalent work experience.
• Minimum of 3 years of hands-on HRIS administration experience, including experience administering UKG Pro, UKG Ready, or a related UKG platform.

Qualifications and Skills:

• Experience with HRIS implementations, integrations, upgrades, data governance, compliance reporting, and HR processes such as recruiting, payroll, benefits, performance management, learning, and talent management.
• Experience working in a global or multi-state organization.
• Experience with Power BI, SQL, or other reporting/analytics tools.
• Experience administering multiple UKG modules, such as Recruiting, Onboarding, Benefits/Open Enrollment, Performance Management, Employee Engagement, Learning, or Talent Management.
• Experience building foundational AI capability by learning approved tools, experimenting appropriately, and applying them to improve efficiency, quality, and productivity in routine work.
• Ability and willingness to learn and maintain the necessary computational and application skills necessary to perform the core duties and responsibilities.

Organizational Overview:   

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.    

IAVI CORE VALUES:   

• Commitment: We deliver on our mission, proactively transforming promises into tangible results 
• Stewardship: We steward IAVI's resources responsibly to ensure IAVI's long-term success and global health impact 
• Integrity: We uphold strong moral principles to maintain our credibility as a nonprofit scientific research organization
• Collaboration: We work as one IAVI team and partner with others to deliver globally accessible, urgently needed, public health solutions 

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.    

IAVI IS AN EQUAL OPPORTUNITY EMPLOYER actively committed to fostering a diverse and inclusive global organization. IAVI believes that diversity and inclusion among our teammates is critical, and we seek to recruit, develop and retain the most talented people from a representative candidate pool. At IAVI, we celebrate the spectrum of colleagues’ experiences and believe that dedication to our mission above all is essential to our success as a scientific global non-profit. IAVI upholds these principles through IAVI’s Global Diversity and Inclusion Committee.   

IAVI has zero tolerance for discrimination or harassment on the basis of race, color, ethnicity, caste, national origin, home language, ancestry, religion, marital or civil partnership status, age, physical or mental disability, HIV status and any other medical condition, genetic information, pregnancy, sexual orientation, gender identity or expression, and veteran status, in addition to any other status protected under the law in any of our locations worldwide.    

Compensation and Benefits Information for US-Based Candidates:     

Annual base salary for this position is: $72,000.00  to $84,000.00;  Please note, there may be some variation based on experience level and location. In addition, this position offers competitive benefits such as annual bonus, a generous retirement savings plan, three health insurance plans to choose from, and other benefits.  

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.