Growth Recruiting Coordinator

ABOUT THE ROLE:

We are seeking a highly organized Growth Recruiting Coordinator to join SpaceXAI’s Human Data team and help scale hiring across our Human Data roles. You will support full-cycle recruiting through candidate communications, process coordination, and accurate pipeline management in a fast-paced environment. Ideal candidates are precise operators who communicate clearly, stay ahead of details, and take pride in delivering a strong candidate experience while helping the team move quickly.

RESPONSIBILITIES:

• Partner with recruiters and hiring stakeholders to keep priority searches moving from outreach through close.
• Own candidate communications at key stages of the process, providing clear information on role details, next steps, and outstanding questions.
• Coordinate hiring workflows, approvals, and follow-ups so candidates and internal partners stay aligned.
• Create and maintain requisitions in the ATS, keeping stages, data, and process setup accurate for tracking and reporting.
• Monitor inbound candidate and stakeholder inquiries, routing complex cases as needed.
• Help improve recruiting operations by spotting process gaps and keeping documentation and workflows current

BASIC QUALIFICATIONS:

• Bachelor’s degree
• Experience in recruiting coordination, talent operations, or recruiting support in a fast-paced environment.

PREFERRED SKILLS AND EXPERIENCE:

• Strong written and verbal communication skills, with experience handling candidate correspondence and supporting a strong candidate experience from outreach through close.
• Experience coordinating across recruiters, hiring managers, and other internal partners.
• Experience using Greenhouse or another ATS to manage requisitions and workflows, keep pipeline data accurate, and support tracking and reporting.
• Experience supporting high-volume hiring in a startup or similarly fast-moving environment, with accuracy, follow-through, and tight attention to detail.
• Ability to operate independently in an ambiguous, fast-paced setting, with a proactive and adaptable mindset.

ADDITIONAL REQUIREMENTS:

• Position occasionally requires the ability to work overtime and weekends when needed
• Preference for candidates based in or willing to relocate to the Palo Alto, CA area; remote work is also possible
• Candidates must be based in one of the following countries where SpaceXAI has a physical office; remote work is also possible
  - United States
  - Dubai
  - Ireland
  - United Kingdom
  - Ireland
  - Japan
  - India
  - Indonesia
  - South Korea
  - Philippines
  - Singapore

COMPENSATION AND BENEFITS: