Grants Management Specialist

Must be a US Citizen or Green Card Holder

W2 with full benefit

Some travel may be required

Offer contingent on ability to successfully pass a background check and drug screen

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Grants Management Specialist to work remotely for the National Institutes of Health in Bethesda, MD. 

This is a long-term position which offers:

- Competitive salary

- Tremendous growth opportunity

- Opportunity to work at NIH, the world's foremost medical research center

- Learn more about what Columbus can do for you at www.columbususa.com

The US base pay rate for this full-time position is $50-$76.10/hr + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

JOB DESCRIPTION

The National Institute of General Medical Sciences (NIGMS) Grants Administration Branch (GAB) seeks two (2) Grants Management Specialists (GMS) to support the full lifecycle of its grant programs. NIGMS administers a large and complex portfolio of research grants that demand oversight, timely processing, and adherence to policies established by the National Institutes of Health (NIH) and the Department of Health and Human Services (HHS). GAB is responsible for ensuring that grant programs are managed efficiently and in compliance with applicable federal regulations and standard operating procedures (SOPs), including coordinating pre-award and post-award activities, maintaining accurate grant records, and serving as a point of contact for program staff and grantee institutions. As grant volumes and regulatory requirements continue to grow, additional specialized support is needed to maintain the quality and timeliness of these functions. This Statement of Work establishes the scope, tasks, and deliverables for two (2) FTE contractor GMS who will provide comprehensive grants management support to GAB, assisting internal NIGMS staff and collaborating with external partners, including authorized business officials at grantee institutions, to ensure grant-related activities are processed accurately and in accordance with NIH, NIGMS, and HHS policies.

TASKS/SERVICES | STATEMENT OF WORK

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Grant award review and compliance

• Assist staff to manage, coordinate, develop and maintain annual grant portfolios, provide administrative support for the Grants Management Branch for the review of grant applications, and resolve a wide variety of problems and situations pertaining to the grant functions.
• Assist staff review of annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).
• Provide advice, assist staff, interpret and prepare guidance, interpretation and guidance on statutes, regulations, policies, and procedures as they relate to the award grant program in general and as related to individual awards.
• Perform specialized tasks and ongoing responsibilities in support of grant programs, projects, reporting and stakeholder engagement.
• Stay abreast of current NIH and NIGMS grants policies and processes; attend team and branch meetings to maintain policy and procedures knowledge.

Communication and coordination

• Assist staff with grant review and evaluate competing and non-competing grant applications for accuracy and completeness and policy and regulatory compliance; Report issues when needed.
• Draft correspondence to address any administrative or management issues related to grant applications.
• Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.
• Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise.
• Apprise staff of issues and problems that could cause grant awards to be late or delayed.
• Respond to inquiries concerning grants management policies and procedures, status of individual awards, on a one-on-one basis.

Records management and database maintenance

• Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II grant folder file groups.
• Create or edit documents such as spreadsheets, correspondence, template forms, terms package and reports.
• Pull and analyze data from existing systems to monitor grant workloads.

Technical assistance and policy guidance

• Collaborate with staff to use guidelines and policies for specific situations utilizing NIGMS, NIH and HHS grants administration sources.
• Provide advice to program staff, applicants and grantees on administrative and business management issues.
• Interpret and apply business management policies, procedures and practices to grants-created situations.

Pre-award and post-award processing

• Work with staff on pre- and post-award activities, including the preparation of grant awards.
• Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
• Conduct administrative and financial review of grant applications.
• Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.

REQUIRED SKILLS

• Must hold a bachelor's degree.
• Must have relevant skills in grants management and MS Office.
• Must have strong communication skills, both oral and written as well as excellent analytical, organizational and time management skills.
• Tasks will be performed in accordance with NIH, NIGMS, and HHS policies and procedures.
• Collaboration with NIGMS staff is required for successful task completion.

Equal Opportunity/Affirmative Action

Columbus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, marital status, age, national origin, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Columbus participates in the E-Verify Program to confirm eligibility to work in the United States.