The role involves managing financial administration, DCAA-compliant accounting, and contract documentation for U.S. government contracts. Additionally, the specialist will support human resources functions including employee onboarding, offboarding, and benefits administration.
Opportunity (Full-Time): Finance and Administration Specialist – (Junior to Mid-Level)
Bottom Line Up Front: The Hoplite Group is seeking a junior- to mid-level finance specialist to support administration and financial compliance of U.S. government contracts, as well as the onboarding of new hires. This is a remote position within a fast-growing, veteran-owned small business supporting government customers.
Location: Remote
Reports To: Administration and Finance Director
Position Summary: This role is approximately 80% financial administration and compliance support and 20% human resources and general administrative support. The position supports DCAA-compliant accounting processes, accounts payable and receivable, timekeeping, payroll support, employee onboarding and offboarding, and benefits administration.The ideal candidate is highly organized, detail-oriented, comfortable working independently, and able to manage multiple priorities while maintaining confidentiality, professionalism, accuracy, and strong documentation practices.
Essential Duties and Responsibilities
Maintain contract-award documentation, modifications, deliverables, funding records, invoices, and other documentation, in accordance with FAR, DFARS, DCAA, prime contractor, and company policies.
Support invoice preparation, review, submission, payment-status tracking.
Support accounts payable and accounts receivable functions in QuickBooks Online and Rippling in accordance with DCAA-compliant accounting practices.
Maintain accurate accounting records, general ledger support, job-cost data, labor allocations, and supporting documentation for audit readiness.
Reconcile timekeeping, payroll, and accounting records; identify and route discrepancies for correction.
Support payroll-cycle activities, including timecard review, employee changes, payroll reports, and payroll-document retention.
Coordinate with internal project manager to collect, organize, and archive contract documentation.
Coordinate with project managers/employees to collect labor, expenses, deliverables, for invoicing.
Assist with proposal administration, including cost/price data collection, labor-rate inputs, pricing templates, and proposal-file maintenance.
Assist with customer portal administration, document submissions, reporting uploads, and other contract-administration requirements.
Coordinate pre-employment requirements, onboarding, policy acknowledgments, and required training.
Support employee onboarding and offboarding, including document collection, employment verifications, background checks, I-9 processing, and system access coordination.
Assist with benefits administration, employee changes, policy acknowledgments, required training documentation, and HR compliance tracking.
Qualifications and Desired Attributes
At least one year of experience maintaining business financial records is required; experience with invoicing, accounts payable, accounts receivable, timekeeping, payroll support, or government-contract administration is strongly preferred.
At least two years of government contracting experience in accounting, finance, HR administration, contracts administration, compliance of government prime or subcontracts.
Proficiency in QuickBooks Online, Rippling, Microsoft Office, and Google Workspace.
Experience supporting employee onboarding and offboarding, benefits administration, personnel records, timekeeping, and payroll processes is preferred.
Strong attention to detail, organizational skills, written communication skills, and the ability to work independently in a deadline-driven environment.
Ability to handle sensitive financial and employee information with discretion and confidentiality.
Willingness to learn and longs to be part of dynamic team supporting U.S. Government contracts.
Work Environment: This is a primarily remote, computer-based position. The employee must be able to work effectively and independently in a virtual environment; regularly communicate with internal team members, clients, vendors, and government-contractors; and manage confidential financial, personnel, and contract information using company-approved systems and procedures.
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