Financial Controller – Dental Group

Job Title: Financial Controller – Dental Group

Department: Finance

Reports To: Finance Director 

Location: Remote

About the Client

Our client is a growing UK private dental group operating across multiple locations. The group provides comprehensive private dental care, spanning general dentistry, cosmetic treatments, orthodontics and advanced implantology. With a strong focus on patient comfort, exceptional care and a modern, technology-led experience, the organisation aims to deliver a calm, high-quality approach to dentistry across its growing network of clinics.

Role Purpose

The Financial Controller will take ownership of the day-to-day financial control and reporting function for the dental business, ensuring accurate financial information, robust controls and effective cash management across the organisation.

Working closely with the Finance Director, Managing Director, practice managers and operational teams, the Financial Controller will provide clear financial insight to support commercial decision-making, improve practice profitability and drive sustainable growth.

The role will oversee the full finance function, including accounts payable, accounts receivable, credit control, payroll coordination, management accounts, cash flow, budgeting and financial reporting.

Key Responsibilities

Financial Control & Reporting

• Take ownership of the company's day-to-day financial control environment.
  

• Ensure accurate and timely financial reporting across the business.
  

• Prepare monthly management accounts and financial reporting packs.
  

• Produce P&L, balance sheet and cash flow reports.
  

• Review financial performance across individual dental practices.
  

• Analyse variances against budget, forecast and prior-year performance.
  

• Identify financial risks, trends and opportunities and communicate these to senior management.
  

• Ensure appropriate financial controls, processes and authorisation procedures are in place.
  

• Maintain accurate and complete accounting records.
  

Practice-Level Financial Management

• Provide financial reporting and analysis at practice level.
  

• Monitor revenue, costs, EBITDA and profitability across individual locations.
  

• Track key dental business metrics including:
  

• Patient revenue
  

• Treatment revenue
  

• New patient numbers
  

• Treatment acceptance
  

• Average patient value
  

• Clinician production
  

• Clinician costs
  

• Associate payments
  

• Laboratory costs
  

• Consumables
  

• Staff costs
  

• Marketing expenditure
  

• Identify underperforming practices and investigate the reasons behind financial variances.
  

• Work with Practice Managers to develop and implement improvement plans.
  

• Support practice managers in understanding and using financial information.
  

Budgeting & Forecasting

• Lead the annual budgeting process.
  

• Prepare rolling forecasts and cash flow projections.
  

• Work with operational leaders to develop realistic practice budgets.
  

• Monitor performance against budget throughout the year.
  

• Update forecasts based on trading performance and operational changes.
  

• Support scenario modelling for new practices, acquisitions, expansion and investment decisions.
  

Accounts Payable & Accounts Receivable

• Oversee the Accounts Payable function, ensuring supplier invoices are accurately processed and paid within agreed terms.
  

• Oversee Accounts Receivable and credit control processes.
  

• Monitor outstanding patient and corporate/customer balances.
  

• Ensure effective debt collection processes are maintained.
  

• Review aged debtor and creditor reports.
  

• Ensure appropriate controls are in place around supplier payments and customer receipts.
  

• Monitor supplier relationships and resolve significant financial queries.
  

Payroll & People Costs

• Oversee payroll processes in conjunction with the payroll provider or internal payroll team.
  

• Review payroll reports and investigate variances.
  

• Ensure accurate payment of salaries, bonuses and other employee payments.
  

• Monitor staff costs as a percentage of revenue.
  

• Review clinician and associate payment calculations where applicable.
  

• Work with HR and practice management to ensure financial controls around recruitment and remuneration are maintained.
  

Dental Business Revenue & Reconciliation

• Reconcile practice management system revenue against accounting records.
  

• Ensure daily and monthly banking is accurately recorded and reconciled.
  

• Monitor payment providers and merchant accounts.
  

• Reconcile card payments, finance arrangements and other patient payment methods.
  

• Investigate discrepancies between practice management systems, banking and accounting systems.
  

• Ensure revenue recognition and accounting treatment are accurate and consistent.
  

Compliance, Tax & Audit

• Support the Finance Director with statutory accounts and year-end processes.
  

• Liaise with external accountants, auditors and tax advisers.
  

• Ensure VAT returns and other financial submissions are prepared accurately and on time.
  

• Maintain appropriate financial documentation and audit trails.
  

• Ensure compliance with relevant UK accounting, tax and financial regulations.
  

• Support financial due diligence for acquisitions and new practice opportunities.
  

Commercial Finance & Business Support

• Provide financial insight to support strategic decision-making.
  

• Evaluate the financial performance and ROI of marketing campaigns.
  

• Support pricing and profitability analysis for treatments and services.
  

• Analyse clinician and practice performance.
  

• Assist with business cases for new equipment, technology and capital expenditure.
  

• Support acquisition modelling and integration where required.
  

• Identify opportunities to reduce costs without compromising patient care or service quality.
  

• Provide financial analysis for new practice openings, refurbishments and expansion projects.
  

Systems & Process Improvement

• Maintain and improve finance processes across the business.
  

• Ensure accounting systems and practice management systems integrate effectively.
  

• Identify opportunities for automation and process improvement.
  

• Improve the accuracy and speed of financial reporting.
  

• Establish standardised financial processes across multiple practices.
  

• Develop appropriate financial dashboards and KPIs.
  

• Ensure finance data is accurate, accessible and actionable.
  

Key Dental KPIs

The Financial Controller will monitor and report on financial and operational KPIs including:

• Practice revenue and revenue growth.
  

• EBITDA and EBITDA margin.
  

• Revenue per practice.
  

• Revenue per clinician.
  

• New patient revenue.
  

• Treatment acceptance and conversion.
  

• Average patient value.