Finance Officer - Accounts Payable & Receivable

▸ Accounts Payable & Transaction Processing

• Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code

• Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code

• Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing

• Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier

▸ Accounts Receivable, Funding & On-Charging

• Prepare and process remittances arising from funding invoices

• On-charge purchases to properties in accordance with the approved on-charge spreadsheet

• Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges

▸ Banking & Reconciliation

• Apply bank feeds to payments made, ensuring transactions are matched and coded accurately

• Reconcile bank accounts within agreed timeframes

• Prepare and provide bank reconciliation reports to the Technical Specialist — Finance

• Investigate unmatched or unidentified transactions and escalate unresolved items promptly

▸ FBT & Reporting

• Review transactions to identify items with Fringe Benefits Tax (FBT) implications

• Maintain supporting records and documentation to substantiate FBT treatment

• Prepare and produce the monthly FBT report for the Finance Manager

▸ Records, Systems & Compliance

• File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions

• Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits

• Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT

• Maintain confidentiality and integrity when handling sensitive financial and personal information

• Demonstrated experience in a transactional finance role covering both accounts payable and accounts receivable

• Experience entering and coding transactions to cost centres and job codes within an accounting system

• Demonstrated experience completing bank reconciliations and preparing reconciliation reports

• Working knowledge of GST and FBT treatment of business expenses

• Proficiency with accounting software (MYOB) and Microsoft Office, including intermediate Excel skills

• Experience using SharePoint or a comparable document management system for filing and record keeping

• High level of accuracy and attention to detail, with the ability to meet recurring reporting deadlines

• Ability to work independently with limited supervision, and communicate clearly with staff, suppliers and stakeholders

• Current ABN, own equipment and appropriate insurances as required for a sub-contract engagement

• Experience working in the not-for-profit, disability or community services sector

• Experience with property or tenancy on-charging and cost recovery processes

• Experience preparing monthly FBT reports for a finance manager or external accountant

• Familiarity with grant and funding-based invoicing, claiming and acquittal processes