Federal Credentialing & Security Specialist
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AI Summary
The specialist will independently manage provider credentialing, privileging support, and personnel security documentation for Department of Defense healthcare contracts. They are responsible for ensuring all security packages and credentialing files meet government standards through rigorous quality control and consistent follow-up.
Benefits:
- 401(k)
- Paid time off
Federal Credentialing & Security Specialist
DoD Healthcare Credentialing, Privileging & Personnel Security
Location: Remote – United States
Job Type: Full-Time
Salary: $50,000–$60,000 annually, based on directly relevant experience
Travel: Occasional travel to military installations and client sites may be required
Job Type: Full-Time
Salary: $50,000–$60,000 annually, based on directly relevant experience
Travel: Occasional travel to military installations and client sites may be required
About the Role
AIMS is seeking an experienced Federal Credentialing & Security Specialist to support healthcare professionals assigned to Department of Defense, DHA, military treatment facilities, and other federal healthcare contracts.
This is a specialized position requiring direct, hands-on experience with federal or DoD healthcare credentialing and personnel-security processing.
Candidates whose experience is limited to commercial hospital credentialing, insurance/payer enrollment, recruiting, general HR, or private healthcare credentialing without DoD/federal experience will not be considered.
The successful candidate will independently manage provider credentialing, Primary Source Verification, privileging support, security documentation, fingerprint coordination, Government submissions, and follow-up through final approval and authorized start.
We are looking for someone who is exceptionally organized, detail-oriented, proactive, and comfortable managing multiple credentialing and security files simultaneously.
Key Responsibilities
Federal Healthcare Credentialing
- Manage credentialing files for physicians, CRNAs, nurse practitioners, physician assistants, nurses, pharmacists, allied health professionals, and other healthcare personnel.
- Review contract, Performance Work Statement, task-order, and facility-specific credentialing requirements.
- Perform and document Primary Source Verification (PSV) of professional credentials.
- Verify professional licenses, certifications, registrations, education, residency/fellowship training, and board certifications.
- Verify employment history and coordinate employment verification.
- Identify and obtain explanations for employment gaps or inconsistent information.
- Obtain and track professional and clinical peer references.
- Coordinate privileging documentation, including applicable privilege lists, competency documentation, case/procedure logs, and supporting clinical records.
- Verify DEA registration, NPI information, and other professional registrations when applicable.
- Complete or coordinate applicable NPDB, OIG/LEIE, SAM.gov, licensing-board, sanctions, and exclusion checks.
- Track expiring licenses, certifications, registrations, and other time-sensitive credentials.
DoD / Federal Personnel Security
- Manage personnel-security onboarding requirements for federal healthcare contractors.
- Review security packages for completeness, accuracy, signatures, dates, and consistency.
- Coordinate applicable federal security documentation and processes, including experience with items such as:
- OF-306
- SF-85 / SF-86
- NBIS/eApp or similar federal investigative systems
- Federal fingerprinting requirements
- FD-258 fingerprint cards
- Electronic fingerprinting/SWFT when applicable
- Background investigation and suitability processing
- Security-office appointments
- CAC/base-access coordination
- Installation-specific security requirements
- OF-306
- Follow up with candidates regarding missing, incomplete, inconsistent, or rejected security documentation.
- Coordinate with authorized Government security personnel and internal project leadership.
- Track security processing through Government review and approval.
- Monitor fingerprinting, investigation status, security deficiencies, and pending Government actions.
Quality Control & Compliance
- Perform a complete quality-control review before credentialing or security packages are submitted.
- Reconcile names, dates, employment history, education, licenses, applications, and supporting documents.
- Identify discrepancies, deficiencies, and potential red flags before submission.
- Maintain accurate documentation of verification attempts and unresolved items.
- Escalate adverse or inconsistent information appropriately.
- Maintain organized, audit-ready credentialing and security files.
- Protect PII, CUI, and sensitive personnel information in accordance with applicable procedures.
- Minimize credentialing and security packages being returned by the Government because of errors or omissions.
Candidate & Government Coordination
- Serve as a primary credentialing and security point of contact for assigned candidates.
- Communicate clearly with candidates regarding outstanding requirements and deadlines.
- Maintain frequent follow-up until all required items are completed.
- Work closely with AIMS recruiting, HR, project management, and operations teams.
- Coordinate with military treatment facility Credentialing Offices, Security Offices, and Government representatives when authorized.
- Respond promptly to requests for corrections, clarification, or additional documentation.
- Maintain accurate trackers reflecting:
- Credentialing status
- Security status
- Missing documentation
- Primary Source Verification status
- Fingerprinting status
- Government submission dates
- Government follow-up
- Expirations
- Current blockers
- Next action
- Target start date
- Credentialing status
- Escalate delays that may impact candidate start dates or contract performance.
Required Qualifications
-
Minimum 2–3 years of direct hands-on DoD, DHA, Military Treatment Facility, or comparable federal healthcare credentialing experience.
-
Direct experience with federal personnel-security processing is required.
- Experience performing Primary Source Verification.
- Experience credentialing licensed healthcare professionals.
- Experience reviewing and preparing federal credentialing and/or privileging packages.
- Familiarity with DoD/DHA credentialing terminology, standards, and workflows.
- Experience with several of the following:
- CCQAS or similar military credentialing systems
- NPDB
- OIG/LEIE
- SAM.gov
- DEA/NPI verification
- OF-306
- SF-85/SF-86
- NBIS/eApp or e-QIP
- Federal fingerprinting
- CAC/base-access processing
- CCQAS or similar military credentialing systems
- Excellent attention to detail.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple candidates and deadlines simultaneously.
- Strong Microsoft Excel, Word, Outlook, Teams, and electronic document-management skills.
- Ability to work independently and remain highly productive in a remote work environment.
- Willingness to travel occasionally to military installations, client sites, or meetings.
Strongly Preferred
- 3+ years of DoD/DHA credentialing and security experience.
- Previous experience supporting Army, Navy, Air Force, DHA, or multiple military treatment facilities.
- Experience working directly with MTF Credentialing Offices.
- Experience working directly with military installation Security Offices.
- Experience credentialing privileged providers such as physicians, CRNAs, NPs, and PAs.
- Experience with CCQAS.
- Experience with NBIS/eApp and federal investigative workflows.
- Prior military service or prior employment within a DoD healthcare environment.
- Current military base access is a plus.
Ideal Candidate
The ideal candidate is someone who can take ownership of a credentialing and security file with minimal training and move it from candidate selection through Government approval.
You should be:
- Extremely detail-oriented
- Highly organized
- Persistent with follow-up
- Comfortable managing strict deadlines
- Proactive rather than reactive
- Able to identify problems before they delay onboarding
- Professional when communicating with candidates and Government personnel
- Comfortable holding candidates accountable for missing documentation
- Able to manage a high-volume workload without sacrificing accuracy
Why Join AIMS?
AIMS supports healthcare and professional staffing requirements across federal agencies and military healthcare environments nationwide.
This position plays a critical role in ensuring qualified professionals move efficiently through credentialing, security, and Government approval so they can begin supporting the mission.
If you already understand federal healthcare credentialing and security processing and are looking for a remote position where your expertise will have a direct operational impact, we encourage you to apply.
Please apply only if you have direct DoD, DHA, military treatment facility, or comparable federal healthcare credentialing and personnel-security experience.
This is a remote position.
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