Facilities Coordinator

ORGANIZATION

The Center for Autism and Related Disorders is seeking highly motivated professionals to join our team. As a member of our growing, founder-owned organization, you’ll have the opportunity to join a well-established, mission-driven industry leader focused on helping people with autism live their best lives. CARD offers a dynamic work environment where your talents and skills will be valued and rewarded. The Center for Autism and Related Disorders (CARD) is among the world’s largest and most experienced organizations effectively treating individuals of all ages who are diagnosed with autism spectrum disorder. CARD treats autistic individuals using the principles of applied behavior analysis (ABA), which is empirically proven to be the most effective method addressing the behaviors and deficits commonly associated with autism. With locations throughout the US, CARD’s mission is to provide top-quality services that help every patient fulfill their potential and live joyful lives. Through its network of trained behavior technicians, Board Certified Behavior Analysts, and researchers, CARD develops and implements quality, comprehensive, and individualized treatment programs that lead to success.

POSITION OVERVIEW:

The Facilities Coordinator for the Facilities Department is responsible for supporting the day-to-day maintenance of centers to ensure a safe and efficient working environment. This includes sourcing and coordinating vendors for services, facilitating daily work/service orders, ensuring compliance with established health, safety, and security regulations, and assisting with other tasks related to the tracking and oversight of departmental functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Represent CARD professionally and ethically to internal and external stakeholders

• Adhere to strict confidentiality and HIPAA guidelines, ensuring patient information is protected at all times.

• Assist in the upkeep, maintenance, and repair of centers and their associated equipment

• Source appropriate vendors for consideration

• Work collaboratively and professionally with multiple team members and vendors to ensure successful execution of repairs, maintenance tasks, and other services within expected timelines

• Work collaboratively and professionally with multiple team members to ensure that facilities-related protocols are followed

• Maintain needed and preventative maintenance schedules with appropriate tracking

• Ensure that all facilities are clean, functional and well-maintained, and meet established workplace standards

• Ensure proper functioning of building systems, including but not limited to camera systems, HVAC, electricity, and plumbing

• Manage invoices and related documentation for timely processing of vendor payment with Accounts Payable

• Ensure proper and accurate accounting of expenses for Finance

• Respond to center related issues in a timely manner, working with efficiency towards resolution alongside onsite staff

• Perform routine audits with efficiency and accuracy to assess all center equipment, maintenance, and safety hazards

• Work collaboratively and professionally with multiple team members and vendors to ensure that safety and security equipment are functioning consistently and that needed repairs and/or adjustments are addressed in a timely manner

• As new centers open, arrange the purchase, shipment, and installation of all center equipment

• Assist the Safety Committee in gathering security footage for the purposes of investigation and audit

• Maintain accurate record keeping and assist in the management of facility-related materials

• Handle various projects and tasks, as assigned by the department

REQUIREMENTS:

• High school diploma or equivalent required

• 1 year prior experience in facilities, maintenance, or related field preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and problem-solving skills

• Ability to work independently and as part of a team

• Good communication and interpersonal skills

• Proficiency in Microsoft Office

• Ability to manage multiple priorities and deadlines, in a fast-paced environment

• Detail-oriented with a strong operational focus

• Ability to work well under pressure and adapt to changing environments

• Ability to learn multiple technology platforms quickly

• English proficiency, both verbal and written, is required

WORK ENVIRONMENT:

• Includes a typical remote office environment, with minimal exposure to excessive noise or adverse environmental issues. May include travel up to 5%.

PHYSICAL REQUIREMENTS:

• Ability to sit for prolonged periods of time

• Ability to work on a computer for prolonged periods, as tasks require

• Ability to carry up to 25 lbs

• Ability to use and speak on the phone and via teleconference, as needed throughout the day

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