Executive Coordinator

Executive Administrator

THE OPPORTUNITY

Support the Business Unit Leaders as a trusted administrative partner in a remote role that connects executive coordination, business operations, travel and expense administration, company marketing support, and conference and trade-show logistics. This position is well suited to an organized, proactive professional who can manage changing priorities, protect confidential information, and represent the executive office with professionalism.

WHAT YOU'LL DO

• Manage executive calendars, meetings, communications, action items, and competing priorities.
• Coordinate leadership meetings, customer engagements, employee events, and executive visits.
• Prepare professional correspondence, reports, presentations, agendas, and briefing materials.
• Triage executive email as designated.
• Arrange business travel and prepare timely, accurate expense reports and corporate-card reconciliations.
• Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows.
• Assist Marketing and Business Development with approved communications, presentations, collateral, promotional items, and content coordination.
• Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.
• Provide hands-on event support, including setup, teardown, runner support, inventory control, and post-event follow-up.

WHAT YOU'LL BRING

• Associate degree in business administration, communications, marketing, office administration, or a related field; two to four years of administrative experience, including experience supporting an executive, senior leader, or leadership team. Military or additional directly related experience may substitute for formal education requirements. Experience coordinating calendars, meetings, travel, expenses, and business documents is required, along with proficiency in Microsoft 365 and the ability to handle confidential information with discretion.

WHAT WOULD SET YOU APART

• Experience supporting marketing, business development, customer-engagement, or corporate-communications activities.
• Experience coordinating conferences, trade shows, executive visits, or large business events.
• Experience supporting geographically dispersed teams and multiple time zones.

POSITION DETAILS

Location: Remote