Executive Coordinator

Location: Fully Remote
Employment Type: Full-Time
Company: Azurreo

About Azurreo

Azurreo is an international operations and services company supporting business activities across multiple functions and regions. We operate in a fast-paced, collaborative, and technology-driven environment where organization, accountability, and operational excellence are highly valued.

We are currently looking for an Executive Coordinator to work directly with the CEO and support cross-functional operational coordination across different teams including HR, Finance, IT, and Administration.

This role is ideal for a highly organized and proactive professional looking for strong career exposure, operational growth, and direct involvement in leadership activities.

Tasks

Executive Coordination

• Manage executive calendars and coordinate meetings across different time zones.
• Prepare agendas, meeting materials, presentations, and documentation for leadership discussions.
• Document meeting outcomes and ensure follow-up on action items and priorities.
• Support the CEO in maintaining visibility across operational activities and ongoing initiatives.

Operational Follow-Up

• Track ongoing initiatives, internal tasks, and deadlines across teams.
• Follow up with stakeholders to ensure operational priorities remain on schedule.
• Coordinate with different departments to facilitate communication and execution.
• Assist in improving internal coordination and workflow efficiency.

Documentation & Reporting

• Maintain organized documentation across shared digital workspaces and internal systems.
• Ensure operational information, reports, and processes remain structured and accessible.
• Assist in preparing internal reports, summaries, and executive presentations.

Administrative & Operational Support

• Provide administrative and operational support related to internal processes and ongoing projects.
• Assist with reporting, coordination, and organizational follow-up activities.
• Contribute to process improvements and operational optimization initiatives.

Requirements

Candidate Profile

We are looking for someone who is:

• Highly organized and detail-oriented
• Proactive and solution-oriented
• Diplomatic and professional in communication
• Able to manage multiple priorities effectively
• Fast-learning and adaptable
• Trustworthy, discreet, and able to handle confidential information professionally
• Comfortable working in a dynamic and evolving environment

Requirements

• Minimum 2 years of relevant professional experience
• Excellent English communication skills (written and verbal) — mandatory
• French is a strong plus
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Reporting and presentation preparation, AI productivity tools (ChatGPT and similar platforms) and Basic project coordination practices
• Comfortable learning and working with internal ERP systems
• Ability to work independently in a fully remote environment

Benefits

What We Offer

• Full-time fully remote position
• Compensation paid in USD
• Company laptop provided
• Paid annual leave and public holidays
• Exposure to executive leadership and multiple operational departments
• Professional development opportunities and access to EDX learning licenses
• A collaborative international work environment with strong growth potential

Additional Information

Standard working hours apply; however, occasional overtime or support outside regular working hours may be required depending on operational priorities. Any additional time worked is compensated accordingly.

Please submit your CV in English along with a brief introduction highlighting your relevant experience and interest in the role. Candidates will be assessed on communication skills, organizational abilities, and overall fit for a high-responsibility executive coordination environment.