Executive Assistant to the CEO

A Week in the Life

Monday often begins before the CEO’s first meeting. You have reviewed the week ahead, confirmed all logistics, pre-loaded any prep materials the CEO will need, and flagged anything that requires attention before the day gets moving. If something came in over the weekend that needs to be addressed, you’ve already identified it and have a plan.

Throughout the week, calendar management is a constant. You are not just scheduling meetings; you are making judgment calls about what deserves the CEO’s time, sequencing commitments strategically, and protecting space for focused work. When priorities shift, and they will, you adjust quickly and communicate changes with professionalism and clarity. 

A meaningful portion of your week is spent on communications. You are drafting emails and correspondence in the CEO’s voice, preparing talking points and executive summaries for upcoming engagements, and synthesizing information from multiple sources into concise briefings. You know how to take a dense report or a long conversation and distill it into what actually matters. 

Collaboration is woven into every day. You are coordinating with staff across the organization to track follow-through on action items, gather materials for board meetings, and ensure cross-functional commitments are being met. You are also a point of contact for board members and external partners, and you handle those relationships with discretion and care. 

Research and project support surface regularly. One week you might be pulling together background materials for a strategic meeting. Another week you could be tracking the status of several concurrent organizational priorities and preparing a summary for the CEO. You bring rigor and thoroughness to this work without needing to be asked twice. 

No two weeks look exactly the same, and that’s the nature of supporting a CEO in an organization that is actively evolving. You are energized by variety, grounded under pressure, and deeply committed to making the person you support as effective as possible. The work is demanding, and the pace is real; so is the opportunity to operate at the center of meaningful organizational leadership.

You Would Thrive in This Position If

• You are a mid-career professional with the experience, maturity, and judgment to operate with confidence in a high-visibility executive support role. You have been here before, or close to it, and you know what it takes. 
• You have exceptional written communication skills, including the ability to draft executive correspondence, create concise briefings, and ghostwrite in a senior leader’s voice while maintaining their tone, intent, and credibility. Chief of Staff experience or aspirations in that direction are a strong plus. 
• You are proactive and anticipatory by nature. You identify what the executive will need before they ask, and you bring solutions rather than just surfacing problems. You lead the calendar and the inbox; they do not lead you. 
• You are highly tech-savvy with strong proficiency in productivity and organizational tools, including advanced Excel skills, and a genuine aptitude for leveraging technology to work smarter. You pick up new systems quickly and use them well. 
• You bring strong information-gathering and synthesis skills. You can take complex data, long meetings, or dense documents and distill them into clear, digestible insights that support executive decision-making. You know what to keep and what to cut. 
• You thrive in ambiguity and change. You can prioritize effectively when everything feels urgent, pivot without losing your footing, and maintain professionalism and composure in a fast-paced, constantly evolving environment. Organized chaos does not scare you; it sharpens you. 
• You operate with the highest degree of discretion, professionalism, and integrity. You handle confidential information with care, represent the executive office with consistency, and bring a positive, resourceful, roll-up-your-sleeves attitude to everything you do.

Who We Are

Sigma Theta Tau International Honor Society of Nursing (also known as Sigma Nursing or Sigma) is a global nursing organization with more than 100 years of impact, but what really sets us apart is how we support people—both the nurses we serve and the team members who make our work possible. We’re a community-oriented group of approximately 50 employees based in Indianapolis, Indiana, working in a remote-friendly environment. At Sigma, you’ll find a culture that values accountability, growth, and purpose. We offer strong health and retirement benefits, support professional development, and encourage open communication and collaboration across teams. If you’re looking for a place where your work matters and your growth is supported, you’ll feel right at home here.

We recognize that diversity and inclusion are essential to our success and are committed to creating a workplace that reflects the global nursing community we serve. We’re proud to be an Equal Opportunity Employer.

Ready to Join Us?

Apply today and help drive Sigma’s mission forward—building a stronger, more connected global nursing community.