Executive Assistant to President

A pioneer in the caregiving space, Careforth supports family caregivers across the United States to confidently care for their loved ones at home. Through a combination of in-person home visits, remote coaching and our proprietary digital collaboration app, we provide caregivers with support, guidance, confidence, and connection to resources they need.  The Caregivers and families we support stay with Careforth for many years, building lasting relationships along the way. Join us today and live our values: lead with heart, cultivate trust, go beyond.

Reporting to the President, the Executive Assistant to President is responsible for providing comprehensive administrative support to the President, Chief Growth Officer (CGO), and other members of their Leadership Team, as well as managing general office operations as needed. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Provide sophisticated calendar management for President, CGO, and members of their Leadership Team, as needed. Prioritize needs and requests while troubleshooting conflicts; use sound judgement and make recommendations to ensure smooth day-to-day engagements.
• Serve as a liaison and provide support to the Board of Directors. Act as a backup for all logistics tied to Board meetings and events: schedule meetings; support drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the President and members of the Leadership Team’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; taking meeting minutes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as “gatekeeper” and “gateway” to the President and CGO; serve as the bridge and primary point of contact for internal and external constituencies on all matters pertaining to the President and CGO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising leadership and judgement to reflect President’s style, organizational needs, and company culture while maintaining trust and credibility with the business.
• Work closely with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer" by updating the President on organizational climate and relevant issues taking place. Anticipate President’s needs in advance of meetings, conferences, etc.
• Assist in the coordination of Executive Team meetings, retreats, and large staff meetings and events as needed.
• Work with the Executive Team to coordinate the President’s outreach activities. Follow up on contacts made by the President and CGO to cultivate ongoing relationships.
• Manage all travel arrangements for the President, CGO, and members of their Leadership team, as needed
• Perform other projects/duties as assigned

• 10+ years of administrative support experience, including at the C-Suite level.
• Expert proficiency with Microsoft Office Suite, particularly PowerPoint and Word; ability to design and edit sophisticated graphic presentations and materials.
• Experience making complex travel arrangements
• Proven calendar management and prioritization skills
• Expert proficiency with Microsoft Teams and Zoom.
• Polished interpersonal and communication skills (both written and verbal); experience working with diverse groups of people at all levels, including Board members, senior executives, associates and external constituents.
• Exceptional organizational skills with impeccable attention to detail.
• Excellent prioritization and critical thinking skills; ability to plan and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Thrives in a fast-paced, do-it-yourself, start-up, cross-functional team environment.
• Ability to travel occasionally, as required

At Careforth your well-being matters. With flexible schedules, a remote-first culture, and a nationally recognized wellness program, our benefits are designed to help you thrive, both professionally and personally. Discover how we invest in you: https://careforth.com/careers/#benefits

The pay range for this position is $89,000 - $135,00. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and geographic location.

Founded in Boston, Careforth's caregiver programs and services improve health outcomes, keeping care at home longer. Additionally, our programs provide financial benefit to caregivers and cost savings to state agencies and health plans. At Careforth, we understand the challenges of caregiving and are committed to supporting family caregivers at every turn.

Caregivers play a critical role in the future of healthcare—and so can you.

Apply now!

For more information, please visit www.Careforth.com.

Careforth is an Equal Opportunity Employer*

DISCLAIMER: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

*Careforth supports families with diverse backgrounds and as an equal opportunity employer, we seek employees who reflect the diverse population we serve. Careforth complies with all applicable laws concerning hiring and employment practices and is firmly committed to fostering and maintaining a workplace free from discrimination. We pledge to hire, train, and promote our employees without regard to race, religion, gender, gender identity, genetic information, age, national origin, sexual orientation, disability, veteran status, or any other category protected by applicable law.

Careforth strives to create experiences that are accessible and welcoming to everyone, including making www.careforth.com and the careers site accessible to any and all users. If you would like to contact us regarding the company’s diversity, equity and inclusion initiatives, inquire about a specific accessibility need or the accessibility of our website, or if you need assistance completing an application process, please contact People & Culture at 866-797-2333.