Executive Assistant / Project Coordinator for a Technology Company in US (Home Based Part Time)
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AI Summary
The role involves managing executive calendars, coordinating meetings, and tracking project milestones and vendor commitments. It also requires documenting action items and preparing weekly status and risk reports.
· Manage executive calendar, scheduling, and meeting coordination.
· Monitor email for action items, approvals, and commitments requiring follow-up.
· Attend meetings (virtual when appropriate), document action items, and assign follow-up tasks.
· Track project deadlines, vendor lead times, equipment orders, and critical milestones.
· Follow up with internal team members and external vendors to ensure commitments are completed on time.
· Proactively remind the executive of upcoming deadlines, decisions, and outstanding items.
· Prepare a concise weekly project status and risk report highlighting items that require attention.
· Organize digital files, meeting notes, and project documentation.
· Monitor email for action items, approvals, and commitments requiring follow-up.
· Attend meetings (virtual when appropriate), document action items, and assign follow-up tasks.
· Track project deadlines, vendor lead times, equipment orders, and critical milestones.
· Follow up with internal team members and external vendors to ensure commitments are completed on time.
· Proactively remind the executive of upcoming deadlines, decisions, and outstanding items.
· Prepare a concise weekly project status and risk report highlighting items that require attention.
· Organize digital files, meeting notes, and project documentation.
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