Executive Assistant (Marketing and Outreach)

We're looking for an Executive Assistant to support the founder of a fast-moving digital health startup across outreach, marketing, content, and day-to-day operations. You will be the person who keeps things moving — reaching out to doctors, hospitals, and influencers, supporting marketing initiatives, producing basic design and video assets, and helping prepare fundraising materials.

This is not a traditional EA role. You will be doing real creative and outreach work alongside the operational support. The ideal background is someone who has worked at a venture-backed startup, is comfortable in Canva or Figma, writes well, and is exceptionally responsive. If you are versatile, proactive, and thrive in a fast-paced environment where no two days look exactly the same, this role is a strong fit.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US business hours
• Work directly with the founder of a digital health startup with 10,000 plus community members and a growing clinical network
• High-ownership, high-variety role with direct visibility into fundraising, marketing, and growth strategy

What You'll Work On

Outreach and Relationship Management

• Conduct outreach to doctors, hospitals, clinicians, and healthcare influencers on behalf of the founder
• Draft professional, personalized outreach messages across email, LinkedIn, and other channels
• Follow up on open outreach threads and maintain an organized pipeline of active and prospective contacts
• Support partnership and community-building efforts as directed

Marketing Support

• Assist with marketing initiatives including campaign coordination, content scheduling, and platform management
• Support the creation and distribution of marketing materials across social and digital channels
• Research relevant trends, communities, and opportunities to inform marketing direction

Graphic Design and Content Creation

• Produce basic graphic design assets using Canva or Figma for social media, presentations, and marketing materials
• Edit short-form videos for social content and marketing campaigns
• Write clear, on-brand content for posts, emails, and other communications as needed

Fundraising and Deck Support

• Assist with the preparation and refinement of fundraising decks and investor materials
• Research potential investors, compile contact lists, and support outreach coordination
• Help organize and maintain fundraising-related documentation and follow-ups

Executive and Administrative Support

• Manage the founder's calendar, scheduling, and inbox as needed
• Handle ad hoc administrative and operational tasks with speed and reliability
• Anticipate needs and stay ahead of priorities without being asked

What You Bring

• Experience at a venture-backed startup or fast-moving early-stage company
• Proficiency in Canva or Figma for producing design assets independently
• Strong written English communication skills with the ability to write professional outreach, content, and correspondence
• Basic video editing skills for short-form social and marketing content
• Exceptionally responsive with a strong bias toward fast, clear communication
• Highly organized and self-directed with the ability to manage multiple workstreams simultaneously
• Comfortable operating in an environment where priorities shift and new tasks come in quickly
• Genuine interest in health, wellness, or mission-driven consumer technology

Nice to Have

• Experience conducting outreach to medical professionals, healthcare organizations, or health influencers
• Background supporting fundraising activities including investor research, deck preparation, or outreach coordination
• Familiarity with digital health, chronic care, or patient-facing healthcare products
• Experience managing social media accounts or content calendars for a startup brand
• Prior experience supporting a founder or CEO in a high-trust, high-variety role

How to Apply

Please include:

1. Your updated resume
2. A portfolio link or examples showing design work, content, or outreach materials you have produced — Canva or Figma examples preferred
3. A short Loom video (1 to 2 minutes) introducing yourself, describing your experience at a startup, and walking through one example of outreach or marketing work you are proud of

Only candidates who submit both examples and a Loom video will be moved to the next step of the hiring process.

If you are versatile, highly responsive, and want to be the person a founder depends on to keep outreach, marketing, and operations moving simultaneously, this role gives you the variety and the direct impact to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.