Executive Assistant - GM Defense

Job Description

Remote:  This role is based remotely from the United States. Must be available and able to travel worldwide, including to Washington DC, Warren, Milford, Michigan and other customer locations as needed.  

The Role:

We are seeking an Executive Administrative Assistant who will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.

The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.
• Carries out other job-related duties as needed or as assigned.

Your Skills & Abilities (Required Qualifications):

• Associate’s or Bachelor’s degree
• 1+ years of experience as an Executive Administrative Assistant supporting senior leaders
• Candidate must either be a U.S. Person (U.S. citizen, U.S. permanent resident, asylee or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization
• U.S. citizenship required to comply with federal government contract provision expressly restricting role to U.S. citizens
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Flexibility, strong learning agility, and sound judgment
• Demonstrated integrity and discretion in handling confidential information
• Ability to operate effectively in a fast-paced, dynamic environment
• Excellent organizational and time-management skills, with the ability to prioritize and reprioritize tasks as needed
• Proven ability to anticipate leader and business needs and take proactive action
• Strong verbal and written communication skills
• Meticulous attention to detail and a high degree of accuracy

What Will Give You a Competitive Edge (Preferred Qualifications)

• Proven experience coordinating logistics for global events and meetings, partnering with multiple vendors to align objectives and ensure a seamless attendee experience (e.g., meetings, conferences, town halls, employee engagement activities)
• Strong proficiency with expense management systems, preferably Concur
• Professional training and/or certifications in administrative support
• Previous experience supporting leaders in technology or software environments

• The salary range for this role is $53,400 to $81,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.
• Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance.
• Benefits: GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more.

#GMD

U.S. citizenship required pursuant to government contract.

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc). This role is categorized as remote. This means the selected candidate may be based anywhere in the country of work and is not expected to report to a GM worksite unless directed by their manager. The selected candidate will be required to travel <25% for this role. This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate. The position is subject to export control restrictions and requires the successful candidate to be either a U.S. Person (U.S. citizen, U.S. permanent resident, asylee or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization.

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