Executive Assistant for Healthcare Startup

About Us

Pomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.

About the Role

NOTE: THIS ROLE REQUIRES 12-HOUR WORK DAYS IN ADDITION TO LOGGING ON SUNDAYS. This is not an easy or standard role, so please do not apply if you are unable to commit to these requirements. Compensation will reflect the extended work hours. We’re looking for an experienced, reliable, and extremely hard-working Executive Assistant to support a US-based healthcare tech startup with administrative and operational tasks. Your goal will be to take as many tasks off the executive's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.

Responsibilities

• Act as the right hand for all administrative and operational tasks, helping save time and resources
• Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
• Proactively follow-up with timely reminders and to-do lists
• Set the agenda and discussion points/topics for the executive's meetings
• Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
• Lead, manage, and oversee project timelines, budgets, and resources 
• Create knowledge bases, SOPs, and other documents based on business needs
• Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
• Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
• Ensure that all deadlines are met and all work is produced in a timely manner
• Perform ad hoc administrative, business operations, and special project tasks as needed

Qualifications

• Bachelor’s degree in a relevant field
• 4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive 
• Professional fluency in English with excellent written, reading, and speaking skills
• Proficient in Slack and Google Workspace; experience with project management tools is a plus
• Ability to handle confidential information and anticipate needs
• Ability to work 12 hours per day, in addition to logging on Sundays

Benefits

• Competitive pay, always in US dollars
• Work remotely from the comfort of your home
• Health & wellness benefit
• Paid holidays and time off
• Performance and referral bonuses
• Global exposure to the world’s best companies