Executive Assistant for a Consulting Company in Australia (Home Based Part Time)
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AI Summary
Manage executive calendars, inboxes, and international travel while coordinating client proposals and speaking engagements. Maintain the HubSpot CRM and utilize AI tools to optimize business workflows and productivity.
• Manage a busy executive calendar across multiple international time zones.
• Monitor and manage inboxes, drafting and responding to correspondence where appropriate.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare client proposals, presentations, and supporting documentation.
• Maintain and update HubSpot CRM, ensuring opportunities are followed up promptly.
• Track sales opportunities and remind the executive of key actions and deadlines.
• Manage task lists and priorities using Notion and other productivity tools.
• Coordinate meetings and speaking engagements.
• Liaise professionally with enterprise clients, partners, and speaker bureaus.
• Assist with AI-powered workflows using Claude and other AI tools.
• Conduct research and gather information to support client engagements.
• Identify opportunities to improve processes and workflows.
• Provide proactive recommendations and confidently raise potential issues or improvements.
• Provide general executive and business administration support as required.
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