Executive Assistant, Client Projects - Search Operations (Remote)
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AI Summary
The role focuses on strengthening operational rhythm and client responsiveness through executive workflow support and inbox triage. Key duties include managing complex calendars, coordinating interviews, and maintaining confidential records and meeting documentation.
This is a position within Haldren and not with one of its clients.
This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.
Key Responsibilities
• Maintain confidential records, contracts, and correspondence in shared systems
• Support process improvements for scheduling, document control, and executive workflows
• Own inbox triage and stakeholder communication to protect executive focus time
• Coordinate candidate and client interviews with discretion and precision
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
• Maintain meeting cadence and ensure decisions and next steps are documented
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
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