Executive Assistant and Office Operations Lead - Client Delivery (Remote)
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AI Summary
The role focuses on providing high-level administrative support to senior leaders, including managing calendars, inbox triage, and stakeholder communications. It also involves maintaining confidential records and ensuring structured meeting cadences with clear action tracking.
This is a position within Haldren and not with one of its clients.
This fully remote role enables consistent client and candidate engagement by maintaining structured processes, clear documentation, and timely stakeholder updates.
Key Responsibilities
• Coordinate candidate and client interviews with discretion and precision
• Own inbox triage and stakeholder communication to protect executive focus time
• Maintain confidential records, contracts, and correspondence in shared systems
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Maintain meeting cadence and ensure decisions and next steps are documented
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
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