Executive Assistant

Everything we do is for our customers!

Featured on Deloitte's Technology Fast 500 list and G2's leaderboard, Maropost offers a unified commerce experience that our customers need; transforming ecommerce, retail, marketing automation, merchandising, helpdesk and AI operations with one platform designed to scale for fast-growing businesses. With a relentless focus on our customers’ success, we are motivated by customer obsession, extreme urgency, excellence and resourcefulness to power 5,000+ global brands while we head to 100,000+.

Driven by the same customer-centric mentality as above, we empower businesses to achieve their goals and grow alongside us. If you're a driver and not passenger, and are ready to make a significant impact and be part of our transformative journey, Maropost is the place for you.

The Opportunity:

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level executive and personal support to a High Net Worth Individual with international business interests and residences.

This role acts as a trusted central point of coordination across the principal’s schedule, travel, properties, household teams and personal affairs.

What you’ll do 

• Manage a complex international calendar, appointments, meetings, and personal commitments.
• Coordinate international travel, accommodations, transportation, visas, and itineraries.
• Anticipate the Principal’s needs and proactively manage changing priorities.
• Coordinate day-to-day administration across international residences and property teams.
• Liaise with the Estate Manager, household staff, contractors, advisors, and service providers.
• Track property maintenance, projects, invoices, deliveries, and key deadlines.
• Coordinate personal events, dinners, special occasions, and lifestyle arrangements.
• Manage correspondence, documentation, expenses, and confidential records.
• Act as a trusted liaison between the Principal and internal/external stakeholders.
• Maintain absolute confidentiality across personal, financial, business, travel, and property matters.

What you bring:

• 5+ years of experience supporting a senior executive, founder, HNW/UHNW individual, private principal, or family office.
• Experience managing complex international schedules and travel.
• Strong organizational, communication, and multitasking skills.
• Comfortable coordinating across multiple countries and time zones.
• Highly proficient with modern productivity, calendar, and communication tools.
• Exceptionally discreet, proactive, resourceful, and trustworthy.
• Comfortable working independently in a fast-moving, highly personal environment.
• International travel experience required.
• Language requirement: English
• Above all: you are a self-starter who takes ownership, operates with urgency, and gets things done without being told what to do.
• You exemplify Maropost’s Values:
  • Customer Obsessed
  • Extreme Urgency
  • Excellence
  • Resourceful

Message from the Founders: Maropost is looking for builders - people who want to drive our business forward at all costs in order to achieve the goals we have both short and long term for the results and outcomes that that will bring to us all.

If that isn't for you that’s ok, for those of you that it is please get in touch with us!

Accommodations   

Maropost is deeply committed to promoting equal employment opportunity and fostering a culture of inclusion. Therefore, individuals seeking employment at Maropost are considered without regards to race, colour, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, or veteran status. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please feel free to reach out to the recruitment team for any accommodation requests or questions.