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AI Summary
Provide high-level administrative support to executive leadership, including managing calendars, coordinating virtual meetings, and drafting business documents. The role also involves monitoring project deadlines and handling sensitive company information with discretion.
United Parks & Resorts Inc. is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide administrative and organizational support to executive leadership. The successful candidate will help manage schedules, coordinate meetings, prepare business documents, organize communications, and support day-to-day administrative operations while working effectively in a remote environment.
Key Responsibilities
- Manage executive calendars, appointments, meetings, and schedules.
- Coordinate virtual meetings and prepare agendas, notes, and follow-up items.
- Draft, proofread, and organize emails, reports, presentations, and business correspondence.
- Maintain accurate digital records, files, spreadsheets, and confidential documents.
- Coordinate communications between executives, employees, departments, vendors, and business partners.
- Monitor deadlines, projects, and action items to ensure timely follow-up.
- Conduct research and prepare summaries, reports, and presentations for executive review.
- Assist with travel arrangements, meeting logistics, and expense documentation when required.
- Support special projects and administrative initiatives across the organization.
- Handle confidential and sensitive company information with professionalism and discretion.
- Perform other administrative duties as assigned by executive leadership.
Qualifications
- Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency with Microsoft Office, Google Workspace, Microsoft Teams, Zoom, and other digital collaboration tools.
- Ability to manage multiple priorities and meet deadlines with minimal supervision.
- Strong attention to detail, problem-solving, and decision-making skills.
- Professional judgment and the ability to maintain confidentiality.
- Comfortable working independently and collaboratively in a remote environment.
- Reliable internet connection and a professional home-office setup.
Preferred Qualifications
- Experience supporting senior executives or management teams.
- Experience working with remote or geographically distributed teams.
- Familiarity with project management and scheduling software.
- Experience in the entertainment, hospitality, tourism, or customer-experience industry.
What We Offer
- Remote work flexibility
- Competitive compensation
- Comprehensive benefits package
- Paid time off and company holidays
- Professional development opportunities
- Career growth and advancement opportunities
- Collaborative and supportive work environment
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