Executive Assistant

This is a remote position.

Positioned alongside an Independent Economic Strategist, Media Host, and Public Speaker, this remote micro-contract role requires a highly sophisticated, finance-literate Executive Assistant to drive operational and media workflow efficiency. Operating strictly for 5 hours per week, the position is critical for managing elite client onboarding, coordinating high-profile media and event production logistics, and overseeing corporate restructuring and tax compliance.

Key Responsibilities

• Client Liaison & Onboarding: Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings.
  

• Corporate Restructuring & Tax Management: Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities.
  

• Ongoing Financial Administration: Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance.
  

• Media & Event Procurement: Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background.
  

• Inbox & Calendar Coordination: Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal's preferences.
  

• Branding & Production Logistics: Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink).
  

Requirements

• Corporate & Media Literacy: Outstanding written and verbal communication skills, with the professional presence required to manage high-level corporate, finance, and media stakeholders.
  

• Advanced Financial & Administrative Acumen: Strong foundational knowledge of corporate administration, with proven experience dealing directly with tier-one accounting firms (e.g., BDO) on compliance, company closures, and tax cleanups.
  

• Procurement & Vetting Skills: A sharp eye for talent and capabilities, with the ability to independently vet creative and digital marketing professionals within a corporate/financial context.
  

• Elite Efficiency: A proven track record of operating as a high-output, self-directed virtual assistant capable of executing multi-faceted corporate and creative tasks within a strict 5-hour weekly allocation.
  

• Systematic Oversight: High organizational capability to manage synchronized inbox consolidation, calendar overlays, and structured administrative updates.
  

Preferred Qualifications

• Prior experience supporting a Media Personality, Public Speaker, Fund Manager, or C-suite Economist.
  

• Existing network or familiarity with premium corporate print and production vendors in South Africa.
  

• Based in or closely connected to the Cape Town corporate and creative ecosystem.
  

Required Software Skills

• Advanced Inbox Consolidation & Calendar Management tools (Google Workspace / Microsoft 365)
  

• Financial Expense Tracking & Invoicing Software
  

• Digital Communication and Virtual Meeting Platforms (Zoom / MS Teams)
  

• A Macbook which will aid in better working collaboration 
  

Benefits & Culture

• High-profile exposure to the intersection of economic strategy, mainstream media production, and public speaking workflows.
  

• Premium flexibility—designed specifically for a top-tier, structured virtual assistant or independent contractor who thrives on high-level administrative variety.
  

• Direct collaboration with a prominent industry leader, emphasizing modern, highly streamlined corporate workflows.
  

Employment Type

• Part-Time Independent Contractor (5 hours per week)