Executive Administrative Coordinator

About the Opportunity

Our client is seeking an experienced Executive Administrative Coordinator to support its global Cyber Services Team. This role will provide high-level administrative support to leadership while serving as a key coordinator for client onboarding activities, operational reporting, and team logistics.

The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced global team. This individual will play a critical role in ensuring smooth communication, scheduling, onboarding, and administrative operations across teams in North America, Europe, Asia, and Australia.

Key Responsibilities

• Provide high-level administrative support to leaders and their teams.
• Manage complex calendars and schedule meetings across multiple global time zones.
• Organize internal and external meetings, including venue coordination, equipment setup, and catering arrangements when required.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage confidential information with professionalism and discretion.
• Screen, prioritize, and route incoming communications appropriately.
• Maintain filing systems and organizational records.
• Manage administrative aspects of client onboarding for the Cyber Services Team.
• Coordinate onboarding meetings and calls with external clients and stakeholders.
• Maintain onboarding records and client data within Salesforce.
• Support client-facing teams through scheduling, documentation, and communication activities.
• Help ensure a seamless onboarding experience for new cyber insurance customers.
• Maintain operational reports and administrative tracking for the Cyber Services team.
• Manage shared mailboxes and support business-as-usual operational processes.
• Coordinate Underwriter Education training schedules and onboarding activities for new underwriters.
• Organize and support external Threat Intelligence webinars and client events.
• Collaborate with internal teams and external vendors to support reporting and operational needs.

Required Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator supporting leadership.
• Experience managing complex calendars for managers or executives.
• Strong Salesforce experience, including maintaining client data and reporting.
• Experience coordinating meetings, webinars, and events for both internal and external audiences.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience supporting geographically dispersed or global teams.

Why Join?

• 100% remote opportunity with flexibility.
• Support a highly visible, global, client-facing Cyber Services team.
• Opportunity to work with leadership and international stakeholders.
• Collaborative team environment with exposure to cyber insurance operations and client services.
• Chance to help build processes and support a growing Center of Excellence (CoE).

Work Environment

• Remote work environment
• Team of 4 professionals supported by 1 manager
• Frequent interaction with teams across the United States, Europe, Asia, and Australia
• Preference for candidates working Central Time hours to support global operations

This is a Contract position based out of Sun Prairie, WI.

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jul 28, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.