Executive Admin Assistant
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AI Summary
This is a remote position.
- Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation.
- Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism.
- Support communication efforts by preparing newsletters, social media content, and organisational updates aligned with brand tone and values.
- Coordinate lead follow-ups, client communication, and CRM updates.
- Assist with event coordination, reporting, and preparation of business or grant documents.
Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent written and verbal communication skills with strong attention to detail.
- Proficient in Google Workspace (Google Drive), Canva, and social media management.
- Highly organised with the ability to prioritise tasks and manage competing deadlines.
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
- Discipline and commitment to set working hours (strict shift times, not flexible).
- Use of time tracking software during work hours.
- Active participation in team and client calls with your camera ON.
- Consistent availability and responsiveness throughout your shift.
- Treating this as a long-term, full-time job - not a side gig or freelance task.
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: Php 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippine public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-month probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday
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