Events Coordinator

We're a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.

We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.

RESPONSIBILITIES

Sponsorship & Contract Management:

• Execute contracts and secure necessary signatures

• Confirm deliverables, deadlines, and logistics requirements per event

Booth Logistics & Production:

• Define booth footprint and visual/design approach in coordination with the design team

• Coordinate printing and production of collateral, signage, and branded materials

• Determine and order booth components, including banners, monitors, and rotating content displays

• Set up and manage lead retrieval systems, platform-based or manual

• Manage attendee list adds and deletes ahead of registration cutoffs

Pre-Event Coordination:

• Coordinate pre-event meeting scheduling and calendar holds

• Prepare the sales team with talking points, collateral, and briefing materials

• Confirm booth staffing assignments and team readiness

• Share secured event details with marketing for social promotion and website showcase

Day-of Execution:

• Confirm materials, signage, and booth setup are in place on-site

• Serve as the real-time point of contact between sales and marketing on-site

• Capture and log leads, and track attendee interactions

Post-Event Wrap-Up:

• Coordinate event debrief meetings

• Archive event performance data and insights for future planning

ABOUT YOU

• 2–5 years of experience in event coordination, trade show management, or field marketing

• Has run the full event lifecycle — from contract execution through post-event reporting

• Strong project management skills with the ability to multi-task under deadline pressure

• Experience with contract administration and vendor coordination

• High attention to detail across contracts, attendee lists, and booth specs

• Comfortable coordinating cross-functionally with sales, marketing, and design

• Proactive written and verbal communicator, both internally and with vendors

• Familiarity with lead-retrieval or event tech platforms

• Basic reporting and data skills for post-event tracking

NICE TO HAVE

• B2B event or trade show experience

• Experience coordinating events across multiple industries or verticals

• Familiarity with booth design and production workflows

• Comfortable working with distributed, cross-time-zone teams

WHY YOU’LL LOVE IT

• Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility

• Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events

• Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform

• Join at a company backed by real staying power — built by a globally established immigration law firm

• Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it